Office & Business Administrator

Worldscape Technology Inc.•Redmond, WA

10d•$60,000 - $75,000•Onsite

About The Position

Worldscape is a cutting-edge platform designed to unify distributed data, sensors, and intelligent agents across cloud, on-prem, and edge environments. By combining geospatial intelligence, physics-based 3D simulation, and reward-driven AI, Worldscape enables organizations to build immersive digital twins for predictive modeling, scenario planning, and adaptive decision-making. With a zero-trust security framework, seamless integration with legacy systems, and robust developer tools, Worldscape empowers rapid deployment of agentic applications that drive resilience and efficiency in sectors like logistics, telecom, defense, and infrastructure. We’re seeking a highly organized and proactive Office & Business Administrator to support the day-to-day operations of our Redmond office and provide administrative support across Recruiting, HR, Finance, and other business functions. This is a hands-on, on-site role that serves as a central resource for employees, candidates, visitors, and internal teams. The ideal candidate is dependable, detail-oriented, comfortable balancing multiple priorities, and able to independently manage day-to-day office responsibilities while learning and supporting administrative processes across the business. Prior experience in HR, Recruiting, Finance, or Payroll is not required. This role will partner with and receive guidance from the appropriate functional teams while providing administrative coordination and follow-through.

Requirements

2+ years of experience in office administration, reception, customer service, hospitality, business support, or a similar role preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities and reliably follow tasks through completion
Strong written and verbal communication skills
Professional, welcoming, and service-oriented approach when interacting with employees, candidates, visitors, vendors, and leadership
Comfortable learning new processes, systems, and administrative responsibilities
Ability to follow established procedures while asking questions or escalating issues when appropriate
Ability to work independently on routine responsibilities and collaboratively with other teams
Sound judgment and ability to handle confidential or sensitive information appropriately
Comfortable working in a fast-paced, growing environment where priorities may change
Ability to work on-site in our Redmond office

Nice To Haves

Experience with office operations, reception, calendar coordination, or business travel
Exposure to Recruiting, HR, Payroll, Finance, or other business administrative functions
Experience working in a startup, technology company, or growing organization

Responsibilities

Coordinate day-to-day office operations and help maintain an organized, welcoming, and well-functioning workplace
Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries
Greet visitors, coordinate check-in, and follow Company security and building-access procedures
Monitor the main office entrance and ensure visitors and deliveries are appropriately received and directed
Receive and distribute mail, packages, and deliveries
Coordinate employee and visitor badges, building access, and related administrative processes
Maintain office supplies, common areas, meeting spaces, and other shared resources
Coordinate with facilities providers and office vendors and track service requests through completion
Support company meetings, employee events, and other workplace activities
Identify and recommend improvements to office processes and administrative workflows
Provide administrative support to the Recruiting team, including coordinating candidate interviews across hiring managers and interview teams
Manage interview scheduling, calendar changes, candidate communications, and related logistics
Welcome and coordinate on-site interview candidates
Help provide an organized and professional candidate experience
Provide additional recruiting administrative support as needed
Provide administrative support to HR for employee onboarding and first-day logistics
Coordinate new-hire workspace, equipment, building access, schedules, and other onboarding needs with internal teams
Welcome new employees and help them navigate office logistics and resources
Track onboarding activities and follow up on outstanding administrative items
Assist HR and Finance with payroll-related administrative tasks, including state payroll tax account setup and related registrations
Provide additional HR administrative support as needed
Coordinate employee business travel, including flights, hotels, transportation, and itineraries
Assist with travel changes and other travel-related logistics
Help ensure travel arrangements follow Company policies and approved budgets
Provide administrative support to HR, Recruiting, Finance, and other teams on business operations and cross-functional projects as needed
Assist with projects as needed