OFFICE AUTOMATION SPECIALIST II - 64029654

State of Florida • ORLANDO, FL

1d • $34,760 - $43,789 • Onsite

About The Position

This is a full-time, in-office position with the Florida Department of Health in Orange County. The Office Automation Specialist II will perform IT purchasing, manage procurement processes, track subscriptions, manage cellular technology inventory, log new inventory into the statewide Asset Management System, assist with audits, support facilities with procurement needs, manage the IT storage and setup room, and provide administrative support to the IT Director and technical staff. This role also involves assisting with computer imaging, deployments, and moves.

Requirements

• Ability to learn and stay up-to-date with purchasing applications to process purchases.
• Ability to use AOD application to process purchases, invoice, receive and manage encumbrances.
• Ability to track and maintain new and existing cellular orders and inventory.
• Ability to use AIMS to process receipt and tagging of new equipment.
• Skill in organizing tasks and managing projects.
• Organizational skills necessary for project planning, implementation, and monitoring.
• Knowledge in the use of computer software programs such as Outlook, Excel, PowerPoint, and Teams.
• Ability to provide I.T. Tier 1 support.
• Must have at least 2 years’ experience performing administrative support duties such as preparing documents, scheduling meetings, managing calendars, organizing files, or coordinating office activities.
• Must have at least 2 years’ experience with purchasing or procurement tasks such as preparing requisitions, tracking orders, reconciling invoices, and maintaining inventory of office supplies.
• Must have current authorization to work in the United States without employer sponsorship.
• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency.
• Ability to learn and communicate effectively, orally and in writing, in English.

Responsibilities

• Perform all IT purchases as needed.
• Create procurement and encumbrances for supplies, services and equipment for the Information Technology program.
• Prepare all purchasing requisitions, receive invoices, and reconcile them in the AOD system.
• Manage encumbrance balances of purchase orders, submit invoices, and coordinate with the Business office and program managers for updated billing codes.
• Track to pay and maintain a working catalog of all Monthly and Yearly subscription renewals.
• Track and maintain all FDOH-Orange cellular technology, including activation of new and transferring older issued cell phones.
• Inventory and maintain a master list of all FDOH-Orange cell phones issued by Verizon and ATT First net, including Vendor billing account #s, device types, billing codes, date of purchase, and date received from vendor.
• Log new inventory into the statewide Asset Management System.
• Log and track equipment, and help coordinate audits of all technology assets including yearly county and state inventories.
• Assist Facilities with their procurement needs, including purchase requisitions, receiving invoices, and reconciling them in the AOD system.
• Assist managing the IT storage and setup room, including the organization of all equipment to be stored, deployed, or salvaged.
• Assist IT Director with coordinating schedules, meetings, projects, and preparing travel plans for the team.
• Provide administrative tasks and support.
• Assist IT technical staff with imaging of computers, deployments, and moves as needed.
• Performs related work as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed