Office Associate - Psychology Center

University of Wyoming • Laramie, WY

3d • $38,700 - $45,408 • Onsite

About The Position

This position provides advanced office and administrative/management support tasks for the University of Wyoming Psychology Center (UWPC). The role involves assisting the Director and Associate Director, performing bookkeeping, managing client reception, handling IT and billing, and potentially assisting with marketing and website maintenance.

Requirements

• High School Diploma or GED
• 2 years progressively responsible work-related experience

Nice To Haves

• Knowledge of office administration, records management, and organizational operations.
• Knowledge of computer software, information systems, and website development/maintenance.
• Knowledge of financial processes including budgeting, accounting, procurement, travel, and cost control.
• Knowledge of inventory management and coordination of supplies, equipment, and services.
• Knowledge of project management principles, tools, and workflow coordination.
• Knowledge of University policies, HR practices, and applicable laws, regulations, and procedures.
• Ability to perform mathematical calculations, bookkeeping, and recordkeeping functions.
• Ability to create, edit, and maintain written materials, policies, and procedures.
• Ability to manage calendars, appointments, and administrative operations.
• Ability to communicate effectively with campus and community partners, both orally and in writing.
• Ability to maintain records, information systems, and confidentiality in compliance with applicable guidelines.
• Ability to use departmental software, databases, and technology tools effectively.
• Ability to develop and maintain websites and online resources.
• Ability to provide receptionist support and research assistance.

Responsibilities

• Assist UW Psychology Center Director and Associate Director by investigating problems and providing resolution(s) as directed, attending UWPC meetings and providing input on office procedures.
• Perform bookkeeping duties, organize data and perform office functions as required, including managing inventories and filing systems.
• Serve as primary UWPC receptionist by answering phones, greeting and checking in clients, and managing emails.
• May perform a variety of marketing, advertising, and special event projects and tasks.
• Serve as primary IT contact and billing clerk (process and record payments), troubleshoot software problems, maintain client database and records.
• Provide training regarding UWPC policies and procedures; may provide computer application(s) and software/ training.
• Perform special projects, as directed.
• May assist with maintaining the UPWC webpage, ordering supplies, and reviewing and editing documents.
• Assist with revisions of forms and office procedures.

Benefits

• Generous Retirement Contributions (State contributes over 15% of gross salary, total contribution exceeds 19% with employee contribution)
• Exceptional Health & Prescription Coverage (medical, dental, and vision insurance with competitive employer contributions and 4 deductible options)
• Paid Time Off (vacation, sick leave, paid holidays, and paid winter closure)
• Tuition Waiver (for employees and eligible dependents)
• Wellness and Employee Assistance Programs (wellness initiatives, counseling services, and mental health resources)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED