Office Associate (Temporary)- Mountain View Upper Elementary School - 2026-27 School Year

Albemarle County Public Schools•Charlottesville, VA

3d•Onsite

About The Position

The Office Associate supports Mountain View Upper Elementary School by completing and coordinating a broad range of administratively complex processes and tasks. The work requires broad knowledge of school division operations and is performed under broad supervision, with considerable latitude for independent judgment. The role includes complex administrative and technical assignments, time and attendance processes, communications, records and database maintenance, reports, customer service, and office management. The position is temporary, with an estimated start date of January 11, 2026, for the 2026–27 school year.

Requirements

Education and experience equivalent to a college certificate, associate degree, diploma, or equivalent.
A minimum of two years of increasingly responsible administrative and/or clerical experience.
Comprehensive knowledge of standard office practices, terminology, procedures, equipment, and business arithmetic.
Considerable knowledge of departmental functions, school administration, organization, and policies.
Ability to occasionally perform complex mathematical and statistical calculations.
Ability to maintain complex clerical records and prepare reports from records.
Comprehensive knowledge of business English and spelling.
Ability to establish and maintain effective working relationships with employees, school officials, and the general public.
Significant, comprehensive knowledge of unit or department operations, County policies, guidelines, and codes.
Broad knowledge of department-specific programs and activities.
Intermediate to advanced proficiency with office-related and department- or school division-specific software.
Ability to use office equipment, including a computer, copier, postage meter, fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Responsibilities

Complete complex administrative and technical assignments, including tasks and processes performed independently.
Handle complex time and attendance tasks and communicate with department employees about related programs.
Work independently on complex projects, which may include preparing budgets and reports.
Prepare, format, edit, update, and distribute documents, correspondence, letters, memoranda, and complex reports.
Prepare meeting agendas and documentation, including meeting minutes.
Meet, greet, and screen visitors; provide assistance and resolve difficult customer-related issues.
Answer and screen department phones, take messages, provide responses, and elevate difficult questions or callers when needed.
Monitor department accounts and complete bookkeeping tasks as assigned.
Maintain supervisor calendars and schedule appointments with internal and external attendees.
Coordinate with peer administrative staff on coverage and other operational matters.
Collect, verify, and enter complex department information into databases; maintain current information.
Establish and maintain files, including confidential or sensitive records.
Create bulk mailings using databases and mail merge features.
May be responsible for school registration, substitute teacher coordination, student attendance, or another significant school operations program.
May coordinate onboarding logistics for newly hired employees.
May maintain inventory of materials, supplies, or equipment and serve as the first contact for office equipment maintenance.
Support office management and oversight, provide backup to the department or unit head, and participate in teams or committees.
May provide day-to-day direction or supervision for administrative positions.