Office Associate - Road & Bridge

Harvey County•Newton, KS

5h•$19 - $21

About The Position

The Office Associate provides administrative support to the Road & Bridge Department and exemplary customer service to members of the public. The role handles correspondence and mail, prepares and maintains documents and records, supports financial, purchasing, personnel, and payroll processes, and coordinates department meetings, calendars, reservations, travel, events, and supplies. It also includes reading outside fuel meters, calculating and posting daily fuel totals, and supervising fuel deliveries. The position works under the general supervision of the department Director and has no supervisory responsibilities.

Requirements

Associate's degree or equivalent from an accredited college.
One year of related administrative office experience.
Must obtain an underground storage tank operator A/B Certificate within the timeframe designated by the County.
Knowledge of administrative policies and procedures of the County, current office practices and procedures, and relevant computer software.
Organizational and time-management skills to prioritize a high volume of work while adapting to changing priorities.
Skill in accounting and accounts payable/receivable practices, procedures, and methods.
Ability to research and understand complex written materials, analyze administrative information and issues, evaluate alternatives, and recommend resolutions.
Ability to maintain accurate records and reports and interpret and implement policies, procedures, written instructions, correspondence, and applicable regulations.
Ability to perform detailed work accurately and independently under stringent time limits with minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Ability to perform required mathematical calculations.
Ability to communicate clearly, concisely, and effectively in English, both verbally and in writing.
Ability to analyze facts, exercise sound judgment and discretion, resolve problems, and interpret policies and regulations.
Ability to maintain professionalism, effective working relationships, and confidentiality and discretion regarding business-related files, reports, and conversations, consistent with applicable law.
Ability to work the allocated hours of the position and respond after hours as needed.
Ability to observe details at close range and communicate to express or exchange ideas so others understand.

Responsibilities

Provide daily customer service to internal and external customers, resolve questions when able, and refer complex inquiries, requests, or complaints to appropriate staff.
Sort, copy, and distribute correspondence, deliveries, and mail; open, log, and route office mail.
Compose routine correspondence and proofread and edit documents.
Enter, scan, update, and maintain information in spreadsheets, databases, and reports.
Maintain department-specific electronic and paper filing and record systems, provide easy access to records and information, and retain records as required.
Process and verify general financial and purchasing functions and entries, including purchase requisitions, service orders, invoices, check requests, and purchasing-card reconciliations.
As needed, maintain and reconcile cash and deposits and collect monies and fees from customers.
Assist with entering time and attendance records and other computer and database maintenance activities.
Process personnel and payroll documents, timesheets, and attendance records.
Schedule meetings and activities, record meeting minutes, and post meeting information as required.
Coordinate and maintain department calendars, reservations, travel, and events; schedule rooms, obtain resources, and prepare worksites.
Complete errands such as delivering mail to the post office, purchasing needed materials, and setting up and tearing down luncheons and other meetings and events.
Provide assistance and support to other team members as needed.
Order and maintain department supply inventory.
Read outside fuel meters, post and calculate daily fuel totals, and supervise fuel deliveries.
Perform other duties as assigned.