Office Associate

Iowa Valley CCD•Marshalltown, IA

2d•Onsite

About The Position

The purpose of this position is to provide high-level administrative support to ensure the efficient and effective operation of District Services departments, including Administration, Information Technology, and Financial Services. The role is responsible for managing confidential and time-sensitive materials, coordinating meetings and events, and performing a wide range of administrative functions such as purchasing, reconciliations, inventory management, and correspondence. This position provides direct support to the Senior Director of Strategic Planning & Marketing and the Chief Information Officer.

Requirements

Completion of an Associate’s degree is required. Experience can be substituted for education.
Strong organizational and interpersonal skills
Attention to detail
Technical aptitude
Ability to problem solve
Ability to work in an environment of shifting priorities and frequent interruptions
Experience with Microsoft operating systems and Microsoft Office 365
Experience with other software and applications used as part of daily operations

Responsibilities

Provides administrative and operational support to the Senior Director of Strategic Planning & Marketing and Board Secretary. This includes entering requisitions, reconciling purchasing cards, running reports, preparing correspondence and other materials, and maintaining department records.
Assists with preparing, organizing, and filing materials related to Board meetings and other Board activities.
Provides administrative support for strategic planning, marketing, and other district-wide projects and initiatives.
Assists with meetings, reports, correspondence, recordkeeping, and other duties as assigned.
Provides administrative and operational support to the IT Department and CIO. This includes entering requisitions, processing purchase orders and invoices, reconciling purchasing cards, and following up on orders.
Assists with answering the helpdesk phone, logging technology requests, and assigning requests to the appropriate IT staff.
Helps maintain inventory records for computers and other IT equipment.
Assists with developing and maintaining IT communications, documentation, and training materials.
Assists with project work, meetings, reports, correspondence, and other duties as assigned.
Assists Financial Services with the weekly accounts payable process including matching invoices to purchase orders and checks and filing and maintaining accounts payable records.
Assists other District Services staff as needed.
Works and communicates professionally with others in a timely manner.
Performs in a manner which benefits student learning.
Supports the overall success of the District by performing other duties as assigned.