Office Associate, Senior - Institutional Advancement & UW Foundation

University of Wyoming • Laramie, WY

1d • $42,504 - $50,004 • Onsite

About The Position

Serve as the first point of contact for the UW Foundation while providing high-level administrative support to multiple directors. Under limited supervision, lead projects and support the operational, financial, and strategic planning activities of a large and complex unit. This role requires strong independent judgment, excellent service orientation, and well-developed management and interpersonal skills. Independently manage and coordinate complex administrative functions that significantly influence both internal operations and external relationships.

Requirements

• Associate’s degree OR equivalent combination of education and experience
• 1 year progressively responsible work-related experience
• Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.

Nice To Haves

• Strong Organizational and Project Management Skills
• Excellent Written and Verbal Communication
• Independent Judgment and Decision-Making
• Collaboration, Accountability, and Attention to Detail
• Proficiency in Office Software, Accounting, and Data Entry

Responsibilities

• Manage development officers' schedules by maintaining calendars, preparing donor engagement itineraries, entering donor activity reports, and supporting event planning and execution to ensure seamless daily operations.
• Perform accounting tasks, including processing accounts payable and reconciling corporate card transactions to maintain accurate financial records.
• Coordinate travel arrangements for donor visits and conferences, including booking transportation and lodging, completing required travel documentation, and preparing itineraries and donor materials.
• Draft, edit, and finalize a variety of written materials, ranging from routine correspondence to complex documents such as fund agreements.
• Assist with large donor events held on and off campus. Order various supplies for the department. Provide training and /or backup for administrative team members.
• Perform data entry, generate complex reports, and proficiently navigate various software platforms and databases. Maintain inventory and oversee supply ordering for the department. Communicate with donors and corporate contacts in person, by phone, and via email. Assist in the development or revision of departmental policies, systems, methods, and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.
• Track/reconcile receipts and invoices.
• Serve on University or external committees representing supervisor or program, as directed.
• Attend meetings, conferences, and/or workshops as appropriate alongside other team members.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
• Oversee/supervise interns and/or work study students.
• Other related duties as assigned.

Benefits

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree