Office Associate II
State of Maine•Portland, ME
•$19 - $27•Onsite
About The Position
This is a full-time position located in Portland, Maine, within the Department of Health and Human Services (DHHS), specifically supporting the Adult Protective and Public Guardianship Programs in the Office of Aging and Disability Services. The role involves providing administrative support, including scanning and uploading documents, preparing mailings, filing, record retention, e-filing court documents, answering phone calls, ordering supplies, and assisting with staff leave coverage.
Requirements
- Competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
- Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
- Expert, skilled, or novice rating of skills in Outlook or comparable email applications.
- Expert, skilled, or novice rating of skills in Excel or comparable spreadsheet applications.
- Expert, skilled, or novice rating of skills in MS Word or comparable word processing applications.
- Expert, skilled, or novice rating of skills in Receptionist and customer assistance by phone.
- Expert, skilled, or novice rating of skills in Data entry (entering data and narratives).
Responsibilities
- Scanning and uploading documents into the data platform, Evergreen.
- Preparing certified and restricted mailings.
- Filing, record retention, and sending files to Archive.
- E-filing public guardianship and conservatorship petitions and documents to probate courts.
- Answering phone calls related to OADS services.
- Ordering office supplies.
- Working with other staff members to ensure responsibilities are covered during staff leave time.
Benefits
- 13 paid holidays
- 3+ weeks of vacation leave annually
- 12 days of sick leave per year
- Health Insurance Coverage (State pays 85%-95% of employee-only premiums)
- Health Insurance Premium Credit (decreases employee-only premiums by 5%)
- Dental Insurance (State pays 100% of employee-only dental premiums)
- Retirement Plan (State contributes 14.06% of employee's pay towards MainePERS)
- Gym Membership Reimbursement (up to $40 per month)
- Health and Dependent Care Flexible Spending Accounts
- Public Service Student Loan Forgiveness eligibility
- Living Resources Program (employee assistance program)
- Six weeks of fully paid parental leave
- Voluntary Deferred Compensation (MaineSaves 457(b) account)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
