Office Associate II

State of Maine•Augusta, GA

12d•Onsite

About The Position

This position is responsible for administrative functions which include but not limited to; primary telephone coverage for the Property Office and backup coverage for other units within the Bureau of Project Development, personnel file management, processing invoices and billings using Advantage ME System and Free2000, maintaining files for Right of Way certifications, preparing a variety of correspondence, scheduling interviews and appointments. This position also works with the Contract Specialist processing and paying contracts.

Requirements

Competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks
Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Responsibilities

Primary telephone coverage for the Property Office and backup coverage for other units within the Bureau of Project Development
Personnel file management
Processing invoices and billings using Advantage ME System and Free2000
Maintaining files for Right of Way certifications
Preparing a variety of correspondence
Scheduling interviews and appointments
Working with the Contract Specialist processing and paying contracts