DOC Menard CC Office Associate - Dental
About The Position
IDOC is looking to hire an Office Associate that will serve as a unit secretary in one of our facilities. The ideal candidate should have previous secretarial experience in a fast-paced, complex enviroment completing various clerical duties for the Healthcare unit including scheduling with the Inner perimeter officer and individual cell houses for emergency unscheduled appointments for dental services, serve as the secretary and member of the continuous quality improvement committee for quarterly meetings. This position will keyboard complex and statistical documents medical and psychological in nature, will file reports and forms and gather data for the purposes of formulating reports. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires ability to keyboard accurately at 45 wpm.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Responsibilities
- Serves as Unit Secretary.
- Schedules with Inner Perimeter Officer and individual cell houses for emergency unscheduled appointments for dental services.
- Completes various clerical duties for HCU.
- Keyboards complex and statistical documents including medical and psychological terminology.
- Files reports and forms into the individual in custody medical files in the medical record department.
- Uses computer and the programs and databases contained therein to gather data for the purpose of formulating reports, responding to internal and external queries and to effectively communicate policy and procedural practice and changes to affected staff.
- Maintains statistical information for dental services provided for daily worksheets completed by the Dentists and Dental Hygienist.
- Serves as secretary/member to dental continuous quality improvement committee for quarterly meetings.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, Life, Vision and Dental Insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan - Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays: 13 - 14 day annually
- 3 paid Personal Business days annually
- 12 paid Sick days annually (Sick days carry over year to year)
- 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
- Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
- Employee Assistance Program and/or Mental Health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
