DOC Menard CC Business Office Supervisor

State of Illinois•Chester, IL

8d•Onsite

About The Position

The Business Office Supervisor position at Menard Correctional Center assists the Business Administrator and provides oversight of Business Office operations, including accounts payable, vouchering, payroll coordination, procurement, and contract monitoring. The role ensures compliance with Corrections policies, procurement regulations, and budgetary requirements while coordinating purchasing, vendor relations, and institutional supply needs. As a full-line supervisor, the incumbent leads and develops staff, manages daily operations, establishes goals, approves time off, addresses grievances, and recommends discipline and staffing needs. The position also prepares budget documentation, completes required reports, supports special projects, and represents the Business Administrator when needed. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years college preferably with a major in business administration, business management, public administration or in a related field.
Requires three (3) years of responsible administrative experience in business management and/or business office operations.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least two (2) years of experience conducting a full range of fiscal operation functions within a large multi-million-dollar organization.
Prefers at least two (2) years of supervisory experience.
Prefers at least two (2) years of experience utilizing automated financial systems.
Prefers a bachelor's degree in business administration, Business Management, Finance, Economics or Accounting.
Prefers at least one (1) year experience overseeing a multi-million-dollar budget for a large organization.
Prefers at least two (2) years of experience with contract establishment, contract monitoring, and/or procurement processes.
Prefers at least two (2) years of experience with automated financial systems.
Prefers at least one (1) year of experience in property control and/or inventory management.
Prefers at least six (6) months of experience with BidBuy or other procurement software.
Prefers at least one (1) year experience interpreting collective bargaining contracts and/or supervising union covered employees.

Responsibilities

Coordinates Business Office functions of accounts payable, vouchering, and voucher audit.
Serves as full-line supervisor.
Serves as procurement coordinator in requesting supplies and commodities for the institution.
Prepares various institutional budget forms.
Serves as contract monitoring coordinator for non-medical contracts and telephone coordinator for the institution.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20‐year retirement awards free health insurance during retirement.
Deferred compensation and other pre‐tax benefits programs
Paid state holidays 13‐14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources