Office Assistant for Hearing Aid Center

Beth Israel Lahey Health•Burlington, VT

3d•$21 - $28•Onsite

About The Position

Provides administrative support to clinical practices and providers in their clinical practice, academic, research and administrative roles. Facilitates patient care through patient communication and scheduling.

Requirements

High School diploma or GED required.
0-1 years related work experience required.
Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Nice To Haves

Healthcare experience.

Responsibilities

Answers and screens telephone calls. Takes accurate messages or directs the call to the appropriate person.
Greets and directs patients, families, visitors, and staff. Responds to requests in a timely manner and provides clear, accurate information within the scope of knowledge and authority.
Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments.
Schedules patient appointments utilizing scheduling tools and resources.
Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
Obtains patient information and materials as needed from referral sources.
Prepares patient records for clinical activities and maintains patient records for physicians.
Acts as liaison with other departments and external customers in a calm and supportive manner.
Handles confidential information appropriately and explains policies and procedures when necessary.
Collects co-payments from patients at point-of-service.
Coordinates billing tickets for office visits and services following established procedures.
Forwards all billing fee tickets according to the protocol to billing staff.
Reconciles collections at the end of the business day per established protocol.
Maintains physicians' clinical and administrative schedules and calendars.
Types correspondence, manuscripts and/or other documents.
Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems.
Prepares and distributes routine reports.
Actively assists and supports licensed practitioners by queuing prescriptions for renewal.
Organizes and maintains files of correspondence and records.
Follows up on pending matters.
Recommends changes in office processes and procedures to improve efficiency and service.
Monitors and maintains standard office equipment and supply inventory.
Daily financial transactions – manage quickbooks, make deposit with cashier.
Monthly financial reports for both Peabody and Burlington.
Answer phones and complete scheduling for hearing aid center.
Serve as front desk, welcome patients, check them in.
Provide information on our hearing aid services to walk-ins and cold calls.
Work in collaboration with audiologists for appropriate triaging and scheduling of patients.
Administrative duties as needed for department including mailings, making copies, etc.
Act as contact for vendors, accounts payable and accounts receivable.
Support access center when needed for scheduling audiology appointments.
Verify insurance hearing aid benefit as needed.