Office Assistant - Part Time
About The Position
For over a century, Home Sweet Home Ministries has stood as a pillar of the community and a beacon of Christ’s love for the hungry, unhoused, and hopeless here in Central Illinois. It is the mission of every member of our staff and our volunteers to demonstrate Christ’s love through innovative approaches that instill hope, restore lives, and build community. We offer supportive services to those in need – providing shelter, food, case management, as well as programs including Rapid Rehousing and our Bread for Life Co-Op. Now you, too, can help build upon our traditions and contribute your passion for caring for others and your desire to be a guiding light for Christ’s love to those caught in the storm by joining our dedicated team. Home Sweet Home Ministries offers employment opportunities for those with a desire to be part of a community committed to helping others. Why Work at Home Sweet Home Ministries? Purpose-Driven Impact Make a meaningful difference every day. Your work helps restore hope and dignity to individuals in our community while sharing Christ’s love and compassion. Join a Caring Team Work alongside compassionate, mission-driven colleagues who are committed to serving others and making a lasting impact.
Requirements
- High school diploma or equivalent.
- Previous administrative, clerical, office, customer service, or related experience.
- Proficiency with Microsoft Office applications and the ability to learn new software and systems.
- Strong attention to detail and accuracy.
- Good written, verbal, and interpersonal communication skills.
- Ability to organize work, establish priorities, and manage multiple tasks.
- Ability to work independently and cooperatively as part of a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Flexible and willing to assist with a variety of administrative needs as priorities change.
- Mission-oriented with values in harmony with those of Home Sweet Home Ministries, Inc.
Responsibilities
- Provide administrative and clerical support to the various areas within the Administration Department, including Talent Acquisition, Food Services, Accounting, IT, and Facilities.
- Assist with volunteer correspondence, scheduling, onboarding, maintaining the volunteer database, and related administrative tasks.
- Assist with special projects and events, including Volunteer Appreciation Week and Thanksgiving volunteer activities.
- Provide administrative support to the Talent Acquisition Coordinator for new employee onboarding, and training compliance activities.
- Support employee engagement and recognition activities, including birthday and anniversary recognition, preparing and maintaining new employee welcome supplies, and managing access to branded merchandise for employees and volunteers.
- Provide administrative support for Accounting, including routine accounting tasks, vendor correspondence, and maintaining accurate vendor records, including contracts, pricing, W-9s, COIs, and other required documentation.
- Assist Facilities with routine administrative documentation and preventative maintenance records as needed.
- Organize and provide administrative support for department meetings, including scheduling, meeting materials, and related logistics.
- Arrange travel logistics for staff as needed, including transportation and lodging.
- Provide backup administrative support to other areas of the organization as needed.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
