Office Assistant
Saul Ewing LLP•Los Angeles, CA
•Onsite
About The Position
The Office Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. The Office Assistant will also provide onsite general administrative support to the assigned office.
Requirements
- High School Diploma or GED
- 1 to 2 years of working in a law firm or professional services environment
- Proficiency in Microsoft Office Suite
Nice To Haves
- Experience with scheduling software is preferred
Responsibilities
- Responsible for answering all incoming calls and directing them to the appropriate party
- When answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person
- Receive all incoming mail and packages delivered to the office
- Complete light general office tasks, including copying, filing, and faxing various documents, as requested
- Light data entry projects may also be assigned
- Validate approved parking tickets, if applicable
- Reserve and maintain visiting attorney offices, conference rooms and other space needs in Maptician
- Entering invoices in Emburse
- Back up Catering team with meeting set up/clean up (ordering food, coffee, beverages, etc.)
- Handle check requests for all regular and some intermittent vendors
- Coordinate with Catering/Facilities on all kitchen and supply processes
- Coordinate with Facilities on all building management/maintenance matters
- Gather and place accurate lunch orders in a timely fashion
- Other miscellaneous administrative tasks, as requested
- Provide additional assistance and support as directed by their supervisor
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
