Office Assistant

Adams Brown•Rogers, AR

About The Position

The individual in this position performs a variety of administrative functions to support the daily business activities of the firm such as filing, maintaining records, scheduling appointments, and answering the telephone. This individual follows organization and department procedures to complete tasks in a timely manner. A certain degree of creativity and latitude is required. FLSA Status: Non-exempt

Requirements

Ability to maintain confidentiality of firm and client information
Effectively communicate through verbal and written means
Client service oriented
Ability to perform several tasks concurrently with ease and professionalism
Excellent organizational skills and attention to detail
Ability to operate a multi-line telephone system
Pleasant telephone voice
Ability to use office equipment including a computer, copier, printer, and fax machine
Ability to work well with others

Responsibilities

Answers telephone and transmits telephone messages accurately and promptly
Greets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly manner
Prepares various documents as requested accurately and timely using word processing and spreadsheet programs
Manages outgoing mail and distributes incoming mail
Organizes and coordinates clients’ data, producing a quality and professional final product
Typing, proofing, and copying payroll taxes and other forms
Keeps conference room, reception area, work area and kitchen neat and orderly
Schedules and coordinates meetings
Maintains the tracking system for tax returns
Coordinates direct mail projects
May coordinate purchasing or deliveries of services or items with outside vendors
May coordinate events for the office
May coordinate client events and/or community relations activities (in cooperation with Marketing staff)
May coordinate various projects and special roles/responsibilities for the firm or office
Performs other duties as assigned