Early Learning Office Assistant

Diocese of St. Augustine • Gainesville, FL

4d

About The Position

This position will provide administrative support to ensure the efficient operation of the Early Learning Center. Supports managers and employees through a variety of tasks related to organization and communication.

Requirements

• High school degree required or general education degree (GED) and a minimum of one year of related experience
• Must consistently demonstrate patience, tact, and a positive, friendly, caring attitude with colleagues and visitors.
• Professional attitude and appearance is a must.
• Ability to respect, promote, accommodate, and not be in conflict with the mission, moral, and social teachings, doctrines, and laws of the Roman Catholic faith
• Knowledge of religious/ecclesial terminology and protocol is strongly preferred
• Must have the ability to work independently and exercise a high degree of confidentiality
• Strong knowledge and proficiency with all Microsoft Office software
• Advanced organizational skills and problem solving
• Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity
• Must successfully pass the required criminal background check prior to employment and every five years
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

• DCF 45 Hours Training Preferred
• CPR/First Aid Training Preferred
• Knowledge of religious/ecclesial terminology and protocol is strongly preferred

Responsibilities

• Organizes files, both paper and electronic, and scans/enters data to assist in the diocesan-wide project to digitize files
• Assists in processing bills – coding, making copies, and filing
• Creates neat and professional correspondence, reports, emails, free from error with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Contributes to team effort by accomplishing related results as needed
• Other duties, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED