DOC Menard CC Office Assistant - Record Office

State of Illinois•Chester, IL

7d•$3,942 - $5,183•Onsite

About The Position

The Illinois Department of Corrections is seeking an Office Assistant to work at Menard Correctional Center. This position is responsible for keyboarding a variety of material, answering calls, maintaining files, and assisting Accountant staff with basic clerical support functions. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
Requires ability to keyboard accurately at 35 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

Responsibilities

Enters data into Offender 360 (O360).
Researches individual in custody file that is transferred into the facility.
Retrieves and prints adjustment committee reports from the disciplinary tracking system and distributes to appropriate party.
Enters data regarding DNA information, emergency contacts, offense dates from statement of facts.
Performs minor maintenance work on terminals and printer.
Discharges back jackets and mandatory sentence release files from O360.
Keyboards a variety of difficult material.
Processes subpoenas and court orders by copying and logging files.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources