Office Assistant

Aston Carter • Irvine, CA

5d • $25 - $26 • Onsite

About The Position

Oversee and coordinate day-to-day office operations to ensure smooth workflow and efficiency. Manage general administrative tasks, including phone inquiries, email correspondence, calendar scheduling, and office supply inventory. Maintain a clean, organized, and professional office environment. Support new hire onboarding logistics, including workstation setup and account provisioning. Coordinate internal meetings and company events, including scheduling, logistics, and catering. Act as the primary liaison with building management and external vendors for office services and maintenance. Prepare and format reports, presentations, and internal communications. Ensure adherence to company policies and administrative procedures. Provide administrative support to leadership as needed and assist with special projects.

Requirements

• 1–2 years of experience in office administration or a similar role; less experience acceptable with a degree.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a team environment.
• High attention to detail and problem-solving capability.

Nice To Haves

• Experience with customer service and administrative assistance.
• Familiarity with clerical tasks and data entry.

Responsibilities

• Oversee and coordinate office operations for efficiency.
• Manage administrative tasks such as phone inquiries and email correspondence.
• Maintain office supply inventory and a professional environment.
• Support new hire onboarding, including hardware and software setup.
• Coordinate internal meetings and company events, handling logistics and catering.
• Serve as the primary liaison with building management and vendors.
• Prepare reports, presentations, and internal communications.
• Ensure compliance with company policies and procedures.
• Provide administrative support to leadership and assist with special projects.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed