Office Assistant

Gensler • Oakland, CA

1d • Onsite

About The Position

Gensler is seeking an Office Assistant to join their growing Oakland office. The role involves taking pride in the beautifully designed workspace and playing a key role in its upkeep. Gensler is described as a supportive and friendly group committed to a thriving culture, diversity, and shared success. The ideal candidate is highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of the team, taking ownership of key areas of the office, supplies, events coordination assistance, and facilities assistance. Gensler offers an excellent benefits package and promotes learning and career growth. Gensler is a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for clients, reimagining cities and places that make a difference in people’s lives. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year, guided by their mission to create a better world through the power of design.

Requirements

• 3+ years of experience in an administrative capacity.
• Must be polished and professional.
• Must be organized, self-motivated, and proactive.
• Must be friendly and natural a team player.

Nice To Haves

• Similar experience in a corporate environment and/or high standard customer service experience preferred.

Responsibilities

• Kitchen maintenance. Take ownership of the upkeep, cleanliness and supplies for our kitchen making sure it is a functional and inviting place for employees.
• Copy room maintenance. Help assure the room is clean, and all supplies are stocked and organized.
• Support the Workplace Experience Team with office wide initiatives, events, organization, culture, processes, and systems
• Work closely with the Workplace Experience Manager to help with the general upkeep and appearance of office as needed.
• Partial coverage of front desk, including phone duty, and assisting clients and vendors on the phone and in person, and shipping/receiving assistance.
• Storage areas. Assuring our storage rooms are well stocked, organized and clean.
• Conference rooms: Take ownership of the upkeep organization and cleanliness of all meeting spaces (including wiping down tables and dusting shelving).
• Light IT for employees needing desk set up assistance.
• Events assistance. Help by ordering items and offering general assistance to event teams.
• Other duties and responsibilities as needed.
• Potential for growth with more office management type responsibilities as you gain experience.

Benefits

• excellent benefits package
• learning and career growth
• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• tuition reimbursement for certain eligible programs or classes
• professional development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees