Office Assistant (PT, Temporary) Human Resources
About The Position
This position is assigned to the Human Resources Department. Under direct supervision, the Office Assistant performs general office procedures including use of office equipment, typing, copying, filing, data entry, answering telephones, stocking office supplies, working with the public at the front counter and other related duties as required. The work schedule is Monday - Thursday 10:00 a.m. - 2:00 p.m., or 11:00 - a.m. - 3:00 p.m. (16 hrs/wk). This part-time, temporary position may be required to work flexible hours depending on the needs of the department. Ideal Candidate: Are you a dynamic, office professional, ready to dive into supporting an established team with a cheerful attitude and flexibility? This may be a fantastic opportunity for you if you have experience working with confidential information in a professional office environment, you provide excellent customer service, and your attention to detail remains at a high standard while managing multiple tasks. ~This is a non-telecommuting position~
Requirements
- Graduation from high school or equivalent
- One (1) year of general, clerical office work experience
- Possession of, or ability to obtain, a valid Class C California driver's license at time of appointment
- A safe driving record is required and must be maintained during period of employment
- Applicant selected will be subject to a criminal history investigation through the California Department of Justice (DOJ) and a thorough background check
- Must complete a waiver for reference and background information
Nice To Haves
- Experience working with confidential information in a professional office environment
- Excellent customer service skills
- High attention to detail while managing multiple tasks
Responsibilities
- Provides customer service to the public and staff at a front counter
- Provides clerical support such as data entry (using standard and specialized software programs), types and word processes memos, letters and other correspondence
- Answers telephones, provides requested information, and takes messages or redirects inquiries to other staff members
- Assists with recruitment activities such as proctors exams, coordinates lunches and snacks on interview days
- Provides office coverage when staff is unavailable at trainings, events or activities
- Sets up/cleans up for HR special events
- Maintains spreadsheets and databases
- Assists in the maintenance of departmental files (both hard copy and electronic)
- Maintains front counter and office areas
- inventory and stock office supplies
- Operates a variety of office equipment including computers, copiers, and multi-line telephones
- Processes incoming and outgoing mail and coordinates incoming and outgoing shipments
- Performs other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
