Office Assistant

The Salvation Army USA Central Territory • Champaign, IL

5d • $19 - $22 • Onsite

About The Position

Responsible for the coordination and support of all office-related activities
including, but not limited to, ordering supplies, supervision and coordination
of reception duties, providing connections and supports for volunteer
coordination and programs.

Requirements

• High School Diploma or Equivalent. Significant experience will be considered in lieu of.
• Two years of office-related, administrative focused experiences preferred, managing multiple projects throughout a business day.
• Excellent written and verbal communication skills, including experience or capacity to demonstrate positive interpersonal skills and work as a cooperative team member.
• Close attention to detail and a high level of confidentiality
• Ability to multi-task several projects concurrently
• Must have an interest and ability to work with people of diverse racial, ethnic, and socio-economic backgrounds in a sensitive and culturally appropriate manner.
• Ability to establish and implement policies and procedures.
• Demonstrated awareness of budget resources and cost control, as well as planning and administering budgets.
• Proficiency in computer software applications, including demonstrated experience in using email, MS Office applications.

Responsibilities

• Answer and coordinate all phone call inquiries – directing to appropriate staff.
• Sort mail and distribute to appropriate staff members/departments403.
• Coordinate and process mail appeal and other donations, preparing acknowledgments for donors and deposits with Corps Officers/Director of Community Engagement.
• Maintain related statistical information of local operations.
• Receive donated items and receipt appropriately.
• Maintain a clean and welcoming reception area.
• Perform office tasks as needed including the development of fliers, information sheets, Sunday worship bulletins and other printing as requested; order supplies, as directed and provide coordination of resource usage scheduling.
• Assist in identifying and recruiting volunteers for the various corps ministries and special events.
• Assist in preparing clear role descriptions for volunteer positions to support effective recruitment.
• Actively promote volunteer opportunities through local networks, community groups, faith partners, universities, and online platforms.
• Assist with volunteer appreciation activities, including thank-you letters, recognition events, and milestone tracking.
• Maintain and update postings on volunteer recruitment sites, social media channels, and newsletters
• Collaborate with program leads to identify volunteer needs for ongoing ministries (e.g., food pantry, after school program, seasonal programs).
• Assist in coordinating volunteers for special events such as Red Kettle Campaigns, back-to-school drives, and holiday distributions.
• Assist the Director of Community Engagement, as needed.
• Assist Officers and other departments as needed.
• Perform other duties as assigned related to office management and volunteer management.
• Attend staff and coordination meetings as scheduled.

Benefits

• medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees