Office Assistant

Plymouth Industries, Inc.•Plymouth, WI

8h•$15 - $20•Onsite

About The Position

Plymouth Industries is a leading Wisconsin-based manufacturer of custom metal fabrication and material handling solutions, serving a wide range of industrial markets. We are seeking a highly organized, detail-oriented Office Assistant to support daily administrative operations and contribute to the efficiency of our growing team. This role is ideal for someone who thrives in a fast-paced manufacturing environment, enjoys supporting multiple departments, and takes pride in keeping operations organized and running smoothly. The Office Assistant plays a key role in office administration, HR coordination, and data entry functions that directly support production, accounting, and leadership.

Requirements

Proficiency with ERP software systems (JobBOSS is a plus).
Strong organizational skills and attention to detail.
Professional communication skills (verbal and written).
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to manage multiple tasks and prioritize effectively.
Comfortable working in a manufacturing office environment.
High level of discretion with confidential information.
Self-motivated with a proactive, problem-solving mindset.

Nice To Haves

Experience in a manufacturing or industrial environment is a plus.
Familiarity with ERP systems and time-tracking software preferred.
Basic understanding of HR or recruiting processes is beneficial.

Responsibilities

Serve as the primary point of contact for all office inquiries (phone, email, and in-person visitors).
Maintain a clean, organized, safe, and well-stocked office environment.
Order and stock office supplies and coordinate with vendors as needed.
Provide administrative support to leadership, including calendar management, travel arrangements, and correspondence.
Draft and distribute internal communications, company memos, and newsletters.
Maintain accurate filing systems (digital and physical).
Assist with general clerical duties and cross-departmental support as needed.
Coordinate interview scheduling between candidates and management.
Assist with applicant communications and documentation.
Support onboarding paperwork and general HR administrative tasks.
Create and maintain job entries within the company ERP system.
Create finished good material IDs and template jobs.
Correct employee time tracking discrepancies and provide employees with weekly hour summaries.
Conduct monthly Time Variance Audits to ensure payroll accuracy and data integrity.
Maintain confidentiality and accuracy in all employee and job-related data.