Office Assistant

AmeriLife•Nashville, TN

About The Position

Our Company Explore how you can contribute at AmeriLife. For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement. Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry. Job Summary We are seeking a dependable and detail-oriented Office Assistant to support daily operations. This individual will report directly to the EVP, Operations and will be responsible for providing administrative support, answering phones, and assisting with data and reporting needs.

Requirements

Associate's degree or higher preferred
3+ years of previous administrative experience preferred
Proficiency in Microsoft Office (specifically Excel)
Strong phone etiquette and communication skills
Exceptional organization and time management skills

Responsibilities

Answer, screen, and direct incoming phone calls in a professional and courteous manner
Take accurate messages and relay information properly
Assist with preparing reports, spreadsheets, and documents
Prepare and format documents, spreadsheets, and presentations
Assist EVP, Operations in daily tasks, meeting coordination, and developing company documents using PowerPoint, Excel, Word, etc.
Maintain confidential and sensitive information with discretion
Track key initiatives, goals, and deadlines to ensure execution
Record, summarize, and distribute meeting notes, while tracking and following up on action items and key takeaways
Manage front desk reception, including welcoming guests and notifying staff of their arrival