Office Assistant

Princeton University • Princeton, NJ

8d

About The Position

Overview The Office of Undergraduate Financial Aid (UFA) at Princeton University is a unit within the Office of the Dean of the College (ODOC). The undergraduate financial aid program supports and advances Princeton’s commitment to ensuring that students from all economic backgrounds can afford to attend. The office awards aid to over 4,000 students annually with a scholarship budget of over 325M in FY26. The Office Assistant position provides customer service support for current and prospective applicants, assists with file preparation for the application review process, and provides processing support to the counseling and compliance teams. Responsibilities As the first point of contact in the Office of Undergraduate Financial Aid (UFA) the office assistant serves as the primary public face of the office.

Requirements

• High school diploma or GED
• Five or more years of experience in a similar role
• Outstanding communication skills, both written and oral
• Highly organized with efficient, consistent, and accurate work habits
• Knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Knowledge of Google Drive, Docs, Forms, and Sheets

Nice To Haves

• Higher education experience preferred

Responsibilities

• Responding to and directing walk-in traffic
• Answering phones
• Monitoring and responding to office email inquiries for both prospective and current students
• Making student/parent/prospective appointments as needed
• Troubleshooting and responding to inquiries and communicating technical or other issues impacting students and families while navigating the financial aid process
• Managing requests to create financial aid histories for students and alumni applying to graduate programs
• Compiling information needed for employment verification requests
• Assisting with student employment customer service functions including backup support for student employment I-9 process
• Reviewing confidential student and financial information to prep over 5000 files for counselor review
• Determining completion of the financial aid application by reviewing tax documents to determine missing information and reaching out to students for additional information as needed
• Reviewing financial aid documents submitted as needed as part of federal aid verification
• Assisting as a secondary for file assignments for need analysis and other supplemental review, sibling enrollment and outside scholarship processing
• Assisting senior counseling staff with projects as needed including support for scholarship assignments, file notations, address changes, study abroad letters and others as assigned
• Assisting the compliance team in troubleshooting issues with mismatches in FAFSA applications, collecting reviewing and certifying verification documents submitted by students for accuracy
• Coordinating the Director and Deputy Director's schedules as needed and prepares meeting materials, presentations and follow-up documents to assist in accomplishing the unit’s objectives
• Communicating, handling correspondence, and reply as appropriate to phone, paper, or electronic inquiries on behalf of the Director and Deputy Director
• Assisting the Director and Deputy Director with special projects, such as preparing materials to the specifications of external departments (i.e) the Office of Audit and Compliance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED