On Site - Office Assistant

Summit Health CityMD•Atlanta, GA

2d•Onsite

About The Position

At VillageMD, we're looking for an Office Assistant to help us transform the way primary care is delivered and how patients are served. As a national leader on the forefront of healthcare, we've partnered with many of today's best primary care physicians. We're equipping them with the latest digital tools. Empowering them with proven strategies and support. Inspiring them with better practices and consistent results. We're creating care that's more accessible. Effective. Efficient. With solutions that are value-based, physician-driven and patient-centered. To accomplish this, we're looking for individuals who share our sense of excellence, are ready to embrace change, and never settle for the status quo. Individuals who have the confidence to lead but the humility to never stop learning. Could this be you? Integral to our business, the Office Assistant based in the Buckhead area of Atlanta, GA will provide front office support and management and will be directly responsible for providing a positive experience for our Atlanta office visitors and employees. This individual will also be responsible for managing and maintaining conference room scheduling, ordering supplies and facilities management. In addition, the ideal candidate will carry out special assignments and detailed requests to effectively organize and provide operational leverage for departments and leaders as needed.

Requirements

High School diploma or GED required
Happy, welcoming, and can-do attitude with visitors and coworkers
Ability to identify needs before being asked
An optimistic outlook and “can do” attitude
Excellent verbal, written, and interpersonal communication skills
Detail-oriented and a team player
Proficiency with Word, Excel, PowerPoint, and Outlook

Nice To Haves

Bachelor’s Degree (BS or BA) or equivalent from a four-year college or technical school, or 1 - 2 years related experience and/or training, or equivalent combination of education and administrative support experience preferred.
Experience working in any high-volume/high-intensity service industry (e.g., hospitality, restaurant, hospital, medical office or retail environment) preferred

Responsibilities

Serve as first point of contact for Atlanta office guests to ensure positive experience and visit
Handle administrative requests from market leaders
Maintain inventory of supplies, support materials, office supplies, food and beverages
Act as a liaison with facilities and assist in overseeing maintenance work orders and requests
Distribute mail to appropriate clinics or departments and handle postage and shipping needs
Arrange travel for leadership, including flights, hotels, and ground transportation
Manage meeting and schedule coordination for senior leaders and the broader leadership team
Process expense reports ensuring accuracy and timeliness
Draft, edit and finalize executive-facing documents and presentations
Coordinate onboarding logistics for new hires including training schedule and equipment procurement
Assist with internal and external meeting and event planning
Support senior leaders with ad hoc projects as needed
Provide broader office operations and support as necessary