Part-Time Temporary Office Assistant - Enrollment Management

PACIFIC UNIVERSITY • Forest Grove, OR

2d • Remote

About The Position

The Undergraduate Admissions Part-Time Temporary Office Assistant serves the office of undergraduate admissions. Reporting to the Lead Coordinator, the Office Assistant will be responsible for routine data entry duties and other duties as assigned in support of Undergraduate Admissions application processing. Other responsibilities include supporting preparation of mailing campaigns, data integrity checks, document processing, and appropriate maintenance of sensitive admissions-related applicant information.

Requirements

• Strong understanding of data privacy and data integrity requirements in handling sensitive applicant and student information, throughout the recruitment cycle.
• Exceptional attention to detail and data entry skills.
• Candidates are expected to be highly organized, technically proficient, and dedicated to the office and the University.
• Ability to work with an information technology based recruitment software package, Microsoft Office, and strong email and web skills.
• The ability and confidence to exercise discretion while working independently, as well as the commitment to working as part of a team, are expected.
• Evidence of good people skills, intra-campus relationships, good judgment, and flexibility.
• Strong written and oral communication skills; self-motivated work ethic.
• Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.

Nice To Haves

• Knowledge of FERPA as it relates to sensitive student information.

Responsibilities

• Heavy, detailed data entry of sensitive applicant information.
• Recognize/address data integrity issues appearing in supported systems.
• Maintenance of sensitive information, and appropriate data security as it relates to the access of data stored in Colleague, SLATE and Etrieve systems, and encountered in applicant records, files and documents.
• Support admissions operations team, as needed, to process application related documents, conduct data integrity checks and any identified clean up, manage mailings, and inventory office supplies/recruitment SWAG, etc., as requested.
• Communicate with Lead Coordinator and Operations Manager as needed to support successful execution of individual and team responsibilities.
• Attend position-related trainings, as required to successfully execute job responsibilities (FERPA, Colleague, CRM Recruit, Technolutions SLATE, Etrieve, etc.).
• Willingness to take on new projects as needed throughout the recruitment cycle.

Benefits

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed