Office Assistant

C.R. Wannamaker Law • El Paso, TX

1d

About The Position

The Office Assistant provides administrative and mailroom support to attorney(s) and paralegals(s) with various tasks, including receiving, inspecting, sorting, and sending mail. The Office Assistant also assembles packages to send to USCIS and other agencies. Inspects and maintains documents, files and filing systems. Performs data entry and data retrieval for the legal team.

Requirements

• Fluency in Spanish and English (written and verbal)
• Exceptional written and verbal communication
• Strong word processing skills (including data entry and typing)
• Excellent research and time management skills
• Attention to detail
• Sound judgment
• Ability to maintain confidentiality
• High proficiency in MS Office/ Google Suite (Word, Excel, Google Docs, Google Sheets, etc.)
• High school diploma or GED equivalent
• 1+ years of experience in an administrative role
• Fundamental understanding and skills in using office equipment

Nice To Haves

• Experience with mailroom operations is a plus

Responsibilities

• Receive, sort, and distribute incoming mail
• Prepare and send outgoing mail
• Assemble and submit USCIS packets
• Track and manage deadlines for documents, mail, fees, and payments
• Maintain and update databases and tracking systems
• Process fingerprint kits
• Upload documents and incoming mail
• Communicate with legal staff to prioritize mail and documents
• Respond to case-related inquiries
• Communicate effectively with clients and teammates
• Work independently and collaboratively
• Maintain consistent attendance
• Complete other assigned tasks as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED