Public Defender'S Office - Office Assistant

County of El Paso•Tx 79901, TX

6d•Onsite

About The Position

The Office Assistant under direct supervision performs a variety of general clerical tasks and functions to a specific County office or department. This is a non-supervisory position that has frequent contact with other county employees, lawyers, judges, legal staff, law enforcement personnel, other public agencies and the general public.

Requirements

High school diploma or equivalent and one (1) year of office/secretarial/customer service experience.
Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
May require Deputy Clerk deputizing; may require AOP certification.
May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
In order to access into the County’s network and systems, a personal smart device is required by the hire start date.
Knowledge of principles and practices of modern office administration, English usage, office methods, adding machines; computer; procedures and equipment including filing systems.
Ability to perform word processing and data entry.
Ability to perform routine clerical work including maintenance of appropriate records and preparations of general reports.
Ability to verify and cross check files and data.
Ability to operate a personal computer and various software applications.
Ability to conduct mathematical calculations.
Ability to prepare clear and concise reports.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work.
Pass a background investigation.
Demonstrate regular and reliable attendance.
Work well with others and participate fully in a team-oriented environment.
Interface with other employees and customers in a courteous and respectful manner.
Maintain strict confidentiality.
Project positive support of their department and all county organizations at all times.
Maintain and enhance the County’s commitment to customer service excellence.

Nice To Haves

Bilingual in English/Spanish preferred
May require bilingual in Spanish
Typing speed of 45 words per minute

Responsibilities

Assists with preparing routine documents and correspondence for review and approval.
Greets and assists County personnel, officials and the public in person and over the telephone.
Reviews and enters data, maintains records and files, databases and record keeping sources.
Performs a variety of related office clerical duties and support functions.
Receives and sorts mail, interoffice correspondence, packages and other communications.
Maintains confidentiality.
Reports any equipment maintenance needs for appropriate action.
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts.
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
Performs electronic filing.
Assists attorneys in collecting information.
Pulls dockets, scans new cases, prints out judgments, files motions and orders, and redacts information.
Secures authorized signatures on legal documents and delivers to appropriate party or department.
Reviews the completion of various applications or documents and processes.
Troubleshoots problems and/or issues with office applications.
May involve the operation of multi-line telephone system.
Assists in outreach strategies and activities.
Updates and maintains social media.
Assists in the maintenance and organization of department operational procedures.
Assists in planning and organizing special events and meetings.
Assists with performing calendaring activities, planning, scheduling and coordinating special events.
As directed orders and maintains supplies; keeps inventories; and Schedules document/record archive and disposal.