Office Assistant - New York Business Unit

Turner Construction•New York, NY

1d•Onsite

About The Position

Assist business unit staff with office and facilities related matters and provide support to Administrative Services team.

Requirements

High School Diploma or GED
minimum of 1 year of office related experience
Basic understanding of office and facilities management
Efficient use of work hours, request prioritization of responsibilities, and complete tasks in timely manner
Approachable, proactive, positive, and professional attitude
Highly organized with attention to detail
Good judgment to identify and solve problems, escalate issues, and seek guidance when appropriate
Exhibit interpersonal skills and establish working relationships with others
Work independently with management oversight and as part of a team
Basic computer skills and familiar with Microsoft Office suite of applications

Nice To Haves

Construction industry experience or customer service-related experience, preferred
Basic First Aid; CPR, and AED certified, desired

Responsibilities

Assist Administrative Services (AS) team and Business Unit (BU) staff with office related matters (e.g., facilities, supplies, safety).
Serve as point of contact for external office vendors and service technicians; and provide appropriate level of access for vendors and technicians to perform duties while preserving security of office and staff.
Responsive to office or facility service requests and support day-to-day facilities management (e.g., repairs, HVAC (Heating Ventilation and Air Conditioning), janitorial and housekeeping services, lighting), liaise with building/facilities manager as directed.
Maintain office/kitchen supplies and submit supply order for purchase approval to Office Manager.
Maintain general conference room calendars, prepare meeting rooms, process catering requests, and maintain appearance of conference rooms and reception areas.
Process day-to-day office/administrative support activities (e.g., mail, overnight mail, packages, photocopying, filing, sending e-faxes, update phone listings, invoice processing).
Provide team support and relief of AS staff job duties during times of need (e.g., lunch, breaks, illness, vacation).
Support coordination and execution of local office moves as needed.
Take notice of basic office related safety-related hazards and take action and/or seek guidance for corrective action.
Collaborate with functional leads (e.g., Office Manager, Human Resources (HR), Environmental Health & Safety (EH&S)) to display related policy and safety signage.
Stay up to date with office emergency protocols and resources (e.g., equipment, AED/CPR, and certified staff).
Recognize office organizational hierarchy and promptly escalate issues to appropriate contact.
Participate in Standard Operating Procedures (SOP) reviews to identify and suggest opportunities for continuous improvement in areas of responsibility to increase quality of work and productivity.
Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
Other activities, duties, and responsibilities as assigned.