Office Assistant, Aeronautical Science

Embry-Riddle Aeronautical University • Daytona Beach, FL

3d • Onsite

About The Position

The Department of Aeronautical Science at Embry-Riddle Aeronautical University’s Daytona Beach Campus is hiring an Office Assistant. Reporting to the Department Chair, this position provides comprehensive administrative and operational support to faculty, adjunct instructors, staff, students, parents, visitors, and university partners. The successful candidate is organized, service-oriented, and able to manage multiple priorities in a fast-paced academic environment, with strong communication, judgment, problem-solving, and Microsoft Office skills.

Requirements

• Demonstrated administrative or office support experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational, problem-solving, and decision-making abilities.
• Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work independently and collaboratively with faculty, staff, students, visitors, and university departments.
• Strong attention to detail and commitment to accuracy.

Nice To Haves

• Experience working in a higher education or academic environment.
• Experience supporting events, meetings, conferences, or large-scale programs.
• Familiarity with office equipment, inventory management, facilities requests, and information technology service tickets.
• Interest in aviation, aerospace, or aeronautical science.

Responsibilities

• Provide daily administrative support to the Department Chair, faculty, adjunct instructors, and staff.
• Assist students, parents, visitors, and other members of the university community.
• Serve as a liaison between the Department of Aeronautical Science and other university departments.
• Order and maintain supplies for the department’s supply room and kitchen.
• Prepare and distribute High Altitude Lab participant completion certificates.
• Coordinate and distribute the departmental newsletter.
• Maintain and distribute faculty office-hour schedules, department directories, office lists, and telephone lists.
• Maintain classroom iPads and departmental laptop computers, ensuring they are updated, charged, and ready for use.
• Maintain an inventory of department equipment, including computers, monitors, electronics, and related assets.
• Submit facilities work orders and information technology service requests.
• Support departmental and college meetings, conferences, and special events.
• Assist with Family Weekend, Open House, Preview Day, Aviation Week, NTAS, and other university events.
• Serve as the department point person for designated events by participating in planning meetings, coordinating classroom observations, and organizing faculty and staff volunteers.
• Support event activities by directing visitors, answering questions, and assisting with student and family engagement, laboratory visits, and static displays.

Benefits

• 100% tuition coverage for the employee for one undergraduate and one graduate degree.
• Discounted tuition rates for the employee’s spouse and dependent children up to age 26.
• Employer retirement contribution of 6% of base salary and a 4% matching contribution, with no vesting period.
• Up to 18 days of paid leave in the first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• 9 or more paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed