WD-Office Assistant

West Development•Carlsbad, CA

6d•$0 - $19•Onsite

About The Position

The Office Assistant supports daily office operations and creates a welcoming environment for guests and team members. This part-time position is based at the reception desk and includes greeting visitors, answering incoming calls, and managing deliveries. The Office Assistant also supports a clean and well-stocked breakroom, places supply orders, and provides general clerical support to various departments as needed. This is an on-site role for 15-20 hours per week with hours worked over 3 weekday shifts from 8:00 AM – 3:00 PM.

Requirements

High school diploma or GED equivalent
Reliable transportation, a valid driver’s license, and current car insurance
Strong professional communication skills, both written and verbal
Proficiency with Microsoft Office applications, such as Outlook, MS Word, and MS Excel.
Detail-oriented, with strong proofreading skills and the ability to review work for accuracy and completeness
Resourceful, proven problem-solving skills, and the ability to adapt quickly to new situations.
Willingness to learn and use a variety of software applications, including ADP WFN, SharePoint, Indeed, and SurveyMonkey

Responsibilities

Maintain office cleanliness, restock supplies and snack bar, and ensure an organized and tidy workspace
Greet visitors and answer calls to the main phone line.
Set up conference rooms for meetings.
Run errands such as picking up office supplies and lunch for meetings.
Enter and update team member information in ADP, including address changes and other demographic information.
Assist with scheduling of interviews, conducting phone screens, and organizing talent acquisition documents.
Support benefits administration tasks, such as waiver processing, enrollment updates, and benefits communications.
Provide mailing support by creating labels, assembling mailers, and ensuring timely delivery to the postal office. Additionally, will also follow up on returned mail to ensure proper contact information.
Assist with Human Resources filing, including maintaining accurate electronic and physical team member records.
Complete Verification of Employment (VOE) requests.
Provide general project support to the Human Resources team as needed.
Assist with the planning and coordination of team events.