Office Assistant to Enrollment & Student Success

Pennsylvania College of Technology•Williamsport, PA

4d•$19 - $24•Onsite

About The Position

The Office Assistant to Enrollment & Student Success at Pennsylvania College of Technology is responsible for providing administrative support to the Director of Enrollment & Student Success Administration, the Director of Enrollment Communications & Systems and the Director for Student Advocacy. This position will play a critical role in ensuring the smooth and efficient operation of the core processes associated with each area of responsibility. Benefits include: medical and dental insurances, retirement plans, paid time off, educational benefits for employees and dependents at Penn College and Penn State University, and more. For additional information, click here.

Requirements

High School Diploma or GED or equivalent. Required
Two (2) years of clerical and/or secretarial experience, OR, equivalent combination of experience and education. Required
Superior interpersonal skills necessary to deal effectively and courteously with staff, faculty, students, school district personnel and the public. Required
Ability to interact successfully as a team member. Required
Effective written and oral communication skills. Required
Ability to operate in a fast-paced, multi-project environment. Required
Effective time management and organizational skills. Required
Ability to work with little or no supervision. Required
Ability to resolve routine problems with accuracy and composure. Required
Functional ability with computers including spreadsheets, databases, word processors, and web pages/portal, or the ability to learn. Capable of dealing with a variety of assignments simultaneously. Required

Nice To Haves

Associate's Degree in Computer Science or Office Administration. Preferred

Responsibilities

Provide administrative support to the Director of Enrollment & Student Success Administration, the Director of Enrollment Communications & Systems, the Director for Student Advocacy, including scheduling appointments, managing calendars, and handling correspondence.
Support administrative needs of the College’s placement testing processes, including daily reviews, communications, and approvals.
Support the development of re-enrollment materials for students returning to the College.
Serve as the primary backup for the Davie Jane Gilmour Center Information Desk when staffing coverage is needed.
Serve as the Recording Secretary for the AS&I governance committee.
Provide occasional support for reception of the Hudock Center for Academic Excellence.
Coordinate and submit purchase orders as needed.
Support the revision of policies and procedures relevant to the division of Enrollment & Student Success.
Support budgeting and staffing processes in coordination with the Manager of Budget and Staffing Processes as needed.
Assist with the coordination of events and meetings, including preparing agendas, taking minutes, and following up on action items.
Serve as a point of contact for internal and external stakeholders, including faculty, staff, students, and community and secondary partners.
Provide support for the Hudock Center for Academic Excellence's programs and services, including managing sensitive student data.
Assist with the development and implementation of new initiatives and projects.
Conduct research and gather data as needed to support the operations and decision-making processes of areas of responsibility.
Provide additional support to other Enrollment and Student Success offices, when appropriate.
Perform other duties as assigned by the Director of Enrollment & Student Success Administration.