Office Assistant & Receptionist

School Administrative Unit 70 • Hanover, NH

13h • Onsite

About The Position

The Ray School is seeking to hire an Office Assistant & Receptionist who sincerely enjoys elementary students and their families. The ideal candidate will have the ability to communicate in a positive manner, have excellent phone skills, be proficient in various computer technology systems, and have strong organizational skills. The Office Assistant & Receptionist’s duties include welcoming guests and greeting visitors of the school as well as enforcing basic entry security measures. This role also coordinates front-desk activities, including attendance, arrival/dismissal, distributing correspondence, answering and redirecting in-coming phone calls, other general office duties as needed. Position begins immediately, open until filled. This position is governed by the HSS/NEA-NH Union Agreement. This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience. Please visit the Information for New Hires page for details about benefits and more. POSITION TITLE: OFFICE ASSISTANT Job Description Approved By: SAU 70 School Board Date: 2/2024 General Purpose: To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks. Reports to: Building Principal Supervises: None

Requirements

• High School Graduate with at least one to three years experience in office setting
• Expertise in computer applications (Microsoft Office, Google Apps)
• A concern and commitment to working with and assisting teenagers
• Personable and outgoing with ability to work well with students, staff,and the community
• Ability to communicate with tact, discretion and diplomacy, and with a high level of professionalism and confidentiality as outlined by FERPA
• Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.
• Ability to work cooperatively and effectively with peers, supervisors, parents, and outside agencies
• Ability to handle peak pressure times during the school year
• Flexible, timely, reliable, organized, and able to multitask as needed
• Able to prioritize projects
• Lift up to 10 lbs: Frequently required
• Lift 11 to 25 lbs: Occasionally required
• Carry up to 10 lbs: Frequently required
• Reach above shoulder height: Occasionally required
• Reach at shoulder height: Occasionally required
• Reach below shoulder height: Occasionally required
• Grasping: Frequently required
• Handling: Frequently required
• Fingering: Frequently required
• Sit: up to 3 consecutive hours
• Stand: up to 3 consecutive hours
• Walk: up to 1 consecutive hour
• Talking: Necessary for communicating with others.
• Hearing: Necessary for receiving instructions and inquiries.
• Sight: Necessary for doing job effectively and correctly.

Nice To Haves

• Assist volunteers in filling out online volunteer form
• Issue and file NH State Youth Employment Certificates (if applicable)
• Assist with March Intensive as needed (if applicable)

Responsibilities

• Greet and screen office visitors following school safety protocols
• Answer incoming telephone calls. Forward calls and messages in a professional manner
• Sorting incoming mail for staff and students
• Assist in managing email addresses
• Answer general inquiries or disperse general information on school procedure and policy
• Ensure daily student and staff attendance records are accurate and up to date, as directed by building administration
• Issue temporary and permanent bus passes, communicate dismissal changes as needed
• Act as point of contact for transportation issues that arise related to arrival and dismissal of students
• Assist with school mailings including collection and deposit of student fees (by email)
• Maintain records and logs of Staff & student sign in/out, Visitor sign in, Staff meeting attendance, Recess schedule/outdoor classroom schedule, Open campus eligibility, Phone lists
• Maintain all school master calendars (staff, classes, public, etc.)
• Maintain and update websites as needed
• Assist parents with general technology inquiries
• Coordinate substitutes (keys, schedules, timesheets, parking tags)
• Maintain office inventory and supplies
• Help troubleshoot issues and/or call for service for building copiers
• Take initiative to assist other Administrative Assistant(s)
• Assist with coordinating school sanctioned activities as assigned by building administration.
• Act as backup to building administrative assistant, as directed by building administration.
• Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers.
• Perform other duties and accepts responsibilities as assigned
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

Benefits

• Information for New Hires page for details about benefits and more.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED