Office Assistant Lead - INTERNAL - Tukwila

State of Washington•King County – Tukwila, WA

4d•Onsite

About The Position

This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only. Employees assigned to a permanent duty station in King County will receive a 5% premium pay calculated from their base salary. Our agency offers a free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties. DOC's mission is to improve public safety by positively changing lives. Our agency is looking to INTERNALLY fill a full-time, permanent Office Assistant Lead (OAL) vacancy within the Community Corrections Division. This position works for the Tukwila Field Unit located at the Seattle Community Justice Center (CJC), 1550 4th Ave South, Seattle, WA 98144. Under general supervision by the Community Corrections Supervisor (CCS), this position provides a high level of clerical and secretarial support to the CCS and Community Corrections Officers (CCOs). We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

Requirements

High school diploma or equivalent.
Two years of clerical experience that required keyboarding or typing.
Maintain regular and reliable attendance.
Must respect and maintain confidentiality.
Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word and Excel.
Ability to assist individuals with various criminal backgrounds.
Ability to navigate internal databases.
Ability to proofread written material, identify and correct errors in sentence structure, grammar, and punctuation.
Ability to communicate effectively and clearly to staff, supervise individuals, public and stakeholders.

Nice To Haves

Prior experience working in an office setting.
Experience working with databases.
Experience using Microsoft Office programs (Word, Excel, Outlook, etc.).

Responsibilities

As the designated lead, you will instruct and review the work of the Office Assistant 3s (OA3s) while also providing direct complex secretarial services and assistance to the Community Corrections Supervisor (CCS) and Community Corrections Officers (CCOs).
Using specialized knowledge, technical skill, and independent judgement to review various court orders and enter and retrieve data from the Offender Management Network Information (OMNI) system.
File management, including file setup and closing and archiving files.
Maintain a log of weekly caseloads and keeping it current.
Serve as the receptionist to greet and confer with supervised individuals (S/Is) and the public by answering questions and/or directing them to the supervising CCO.
Answer a multi-line telephone system.
Back-up support duties and other duties as assigned.

Benefits

Employees assigned to a permanent duty station in King County will receive a 5% premium pay calculated from their base salary.
Our agency offers a free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties.
Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
Eight hours of paid sick leave per month
Twelve paid holidays per year (includes one personal holiday)
One personal leave day per year (in accordance with the CBA)
Flexible Spending Account (FSA)
Dependent Care Assistance Program (DCAP)
Deferred Compensation Program (DCP)
PERS: State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS.
PSERS: Many positions within DOC are covered by the Public Safety Employees’ Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS-eligible position, they will retire under two different systems/plans.