Office Assistant in Special Education

Paterson Public School District • Paterson, NJ

22h • Onsite

About The Position

The Office Assistant in Special Education will be responsible for maintaining and updating district-wide special education student rosters, enrollment records, placement information, transportation assignments, and related services data. This role involves processing and monitoring transportation requests and related documentation for students with disabilities, coordinating with the Transportation and MIS departments. The position requires a high level of organization, meticulous attention to detail, and analytical skills to identify discrepancies, troubleshoot data issues, maintain data integrity, and generate operational reports. This position is pending budget availability and is open for ten (10) consecutive days following the date posted or until filled. Paterson Public Schools is an Equal Opportunity and Affirmative Action Employer committed to building a diverse and inclusive workforce that reflects the community we serve. All qualified applicants will receive consideration for employment without regard to any legally protected characteristic, in accordance with federal and New Jersey law.

Requirements

• Minimum of two (2) years of successful administrative office experience required.
• Demonstrated proficiency in Microsoft Excel, including spreadsheet management, data analysis, reporting, reconciliation, and tracking of student information.
• Demonstrated knowledge and experience utilizing Infinite Campus, including student enrollment processing, send/receive coding, student record maintenance, and data verification.
• Demonstrated knowledge and experience utilizing EdPlan for special education student records, compliance documentation, reporting, and data management.
• Ability to maintain, update, reconcile, and monitor districtwide special education student rosters, enrollment records, placement information, transportation assignments, and related services data.
• Ability to process and monitor transportation requests and related documentation for students with disabilities while coordinating with Transportation and MIS departments.
• Must be highly organized, meticulous, analytical, and detail-oriented, with the ability to identify discrepancies, troubleshoot data issues, maintain data integrity, and generate operational reports.
• Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable.

Nice To Haves

• Experience in Special Education.
• Experience with student information systems.
• Experience with enrollment management.
• Experience with data processing.
• Experience in a school district central office.

Responsibilities

• Maintain, update, reconcile, and monitor districtwide special education student rosters, enrollment records, placement information, transportation assignments, and related services data.
• Process and monitor transportation requests and related documentation for students with disabilities.
• Coordinate with Transportation and MIS departments regarding student transportation.
• Identify discrepancies, troubleshoot data issues, and maintain data integrity.
• Generate operational reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed