Office Assistant III - Public Works, Parks and Nature Division

Clark County, Washington

6d•$26 - $34•Onsite

About The Position

Clark County Parks and Nature is seeking its next Office Assistant III. This key position has a direct impact on the quality of life throughout Clark County. The Office Assistant III works with staff throughout the division to advance the parks system while supporting the division’s business practices and activities. This position provides a wide range of business activities for the division. The primary responsibility is to provide customer service, both internally and externally, by performing moderately difficult to complex administrative support activities. It is an exciting time in Parks and Nature as they are building new parks, improving existing parks, and expanding programs to meet the needs of the residents of Clark County. Clark County provides regional parks, special facilities, regional trails, greenways, and natural areas throughout the county, along with neighborhood and community parks and sports fields.

Requirements

Excellent interpersonal oral and written communication skills
Excellent customer service skills
Advanced computer skills in MS Office (Word, Excel, Outlook, PowerPoint, SharePoint, Teams), and databased experience
Highly organized and self-directed
Experience in managing shared files system
Ability to work with a diverse population
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others.
In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.
May be required to possess or obtain a valid motor vehicle operator’s license.
Knowledge of General office procedures and practices
Knowledge of A variety of software and hardware systems
Knowledge of Basic bookkeeping and/ or receipting practices
Knowledge of Standard office equipment and computer applications on a variety of devices
Ability to Establish and maintain cooperative and effective working relationships
Ability to master the more complex department processes, services and functions
Ability to operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines
Ability to apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations
Ability to effectively maintain harmonious relationships with customers, including co-workers
Ability to diffuse difficult or highly charged situations
Ability to follow oral and written instructions
Ability to effectively guide and assist other employees
Ability to evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping
Ability to develop and demonstrate effective customer service techniques
Ability to communicate effectively both orally and in written form.

Responsibilities

Provides a full range of administrative support using computer software skills
Effectively operates complex equipment and office machinery
Coordinates and organizes meetings, activities and functions
Assist in developing program related materials and procedures
Staff report preparation and processing
Tracks and processes contracts, services; reviews and processes invoices
Tracks and ensures receivables, payables, and refunds
Processes employee timesheets
Manage Division shared drives, databases for tracking division/program information; creates and produces complex reports from databases as required and necessary
Work with other Departments and Divisions and external contacts to research or coordinate work assignments
Open, distribute and/or respond to correspondence for Parks and Nature Division of Public Works
Update website as needed
Proof read/edit, create agendas, meeting minutes, forms and promotional materials
Assists in developing general office procedures and processes.
Work within Computerized Maintenance Management Systems (CMMS)