Office Assistant I
About The Position
The University of Southern California (USC) Primary Care Physician Assistant Program, part of the Department of Family Medicine, is seeking an energetic, organized, and team-oriented Office Assistant I to join our collaborative team. This full-time, in-person role is ideal for someone who enjoys working in a dynamic academic environment and engaging with graduate students, faculty, staff, and prospective applicants. The selected candidate will serve as the front-facing point of contact for the PA Program and will work closely with the Admissions Team, supporting the admissions process and helping coordinate key program activities and events. This role provides an opportunity to contribute to a program dedicated to educating and preparing the next generation of healthcare professionals.
Requirements
- High school diploma or combined experience/education as a substitute for minimum education
- At least 3 years of work experience
- General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks.
- Needs to operate varied office equipment.
Nice To Haves
- Bachelor’s degree
- Proficiency with Mac systems and Microsoft Excel
- Experience working in a university or higher education environment
- Strong organizational and communication skills with the ability to manage multiple priorities
Responsibilities
- Serve as the program receptionist, answering phones, responding to the program email inbox, greeting visitors, and managing incoming mail
- Coordinate and book rooms for meetings and program activities
- Assist with creating and distributing program communications (Mailchimp announcements, brochures, flyers, and promotional materials)
- Support planning and coordination of program events including orientation, interview days, and committee meetings
- Communicate effectively with prospective applicants, faculty, staff, and students via in-person, virtual, email, and telephone communication
- Perform general administrative tasks including data entry, e-filing, document preparation, and operating office equipment
- Assist with application processing, including downloading applications and processing payments
- Prepare agendas and record meeting minutes for admissions-related meetings
- Support the Admissions Team with interview days, information sessions, orientation, graduate fairs, and selection committee meetings
- Provide administrative coordination for admissions activities and related communications
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
