Assistant I, Office

Southern Company • Riverdale, GA

10d

About The Position

Provides intermediate level administrative support to a department or Service Center.

Functional Expertise:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word

processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards

information to internal departments for processing; performs photocopying as required.

• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices

for budget reconciliation and planning; interfaces with vendors.

• Provides customer service, internally and externally; answers routine questions, provides information,

resolves or research issues, provides follow-up.

• Performs other support duties specific to functional department.

• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

SECONDARY / MAY OR MAY NOT BE APPLICABLE:

• Reviews budgeted vs. actual expenses for variance; tracks expenses.

• Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts

Payable department.

• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual

equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

• Monitors open and pending work orders.

• Serves as central point for information requests and/or information distribution (e.g., announcements,

reminders, bulletin boards) pertinent to department or service center.

Requirements

• High school diploma or GED
• 2-4 years support or administrative experience
• MS Office Suite – intermediate proficiency
• PeopleSoft Financial and Human Resources – basic proficiency
• Ability to communicate with all levels of a diverse organization
• Flexibility
• Attention to detail

Responsibilities

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.
• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.
• Provides customer service, internally and externally; answers routine questions, provides information, resolves or research issues, provides follow-up.
• Performs other support duties specific to functional department.
• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.
• Reviews budgeted vs. actual expenses for variance; tracks expenses.
• Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department.
• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.
• Monitors open and pending work orders.
• Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center.

Benefits

• Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.
• This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees