Assistant I, Office
About The Position
Provides intermediate level administrative support to a department or Service Center. Functional Expertise: Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required. Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors. Provides customer service, internally and externally; answers routine questions, provides information, resolves or research issues, provides follow-up. Performs other support duties specific to functional department. Maintains spreadsheets and databases; performs queries; compiles data and prepares reports. SECONDARY / MAY OR MAY NOT BE APPLICABLE: Reviews budgeted vs. actual expenses for variance; tracks expenses. Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department. Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup. Monitors open and pending work orders. Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center. Education, Certifications/Licenses Requirements: Required: High school diploma or GED Related Work Experience: Required: 2-4 years support or administrative experience or Equivalent academic education and experience Specific Skills & Knowledge: Required: MS Office Suite – intermediate proficiency PeopleSoft Financial and Human Resources – basic proficiency Ability to communicate with all levels of a diverse organization Flexibility Attention to detail Behavioral Attributes: Executing for Results Collaboration and Building Relationships Learning and Thinking Industry Knowledge/Business Acumen Honoring Corporate Values & Standards Working Conditions/Physical Requirements: Keyboarding = 60-80% Constant On-call = none Travel = none Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.
Requirements
- High school diploma or GED
- 2-4 years support or administrative experience or Equivalent academic education and experience
- MS Office Suite – intermediate proficiency
- PeopleSoft Financial and Human Resources – basic proficiency
- Ability to communicate with all levels of a diverse organization
- Flexibility
- Attention to detail
Responsibilities
- Answers telephone calls; checks in and escorts visitors
- Opens and distributes mail
- Performs word processing and data entry
- Maintains files
- Orders supplies
- Reviews and/or verifies payroll
- Forwards information to internal departments for processing
- Performs photocopying as required
- Prepares and enters purchase orders or voucher requests into PeopleSoft Financials
- Tracks paid invoices for budget reconciliation and planning
- Interfaces with vendors
- Provides customer service, internally and externally
- Answers routine questions, provides information, resolves or research issues, provides follow-up
- Performs other support duties specific to functional department
- Maintains spreadsheets and databases; performs queries; compiles data and prepares reports
- Reviews budgeted vs. actual expenses for variance
- Tracks expenses
- Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department
- Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup
- Monitors open and pending work orders
- Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
