Human Resources - Office Assistant/Floater

Puyallup Tribe of Indians•Tacoma, WA

13h•Onsite

About The Position

Responsible for performing moderate level general office support to the department assigned. This position is expected to apply fundamental concepts, including intermediate math, reading and the ability to follow verbal or written instructions; understand that workflow may include occasional interruptions and/or conflicting priorities. Deadlines may be daily, weekly or monthly and are generally directed by the supervisor. This position requires availability to work between the hours of 8 AM and 5 PM Monday through Friday.

Requirements

Minimum High school diploma or general education degree (GED) required; and one year of general office experience; or satisfactory equivalent of education and experience.
Intermediate computer skills in Excel, Word, Access, Power Point, Outlook, etc.
General office practices and procedures.
Ability to clearly communicate with the public.
Business English, grammar and punctuation.
Computers and related office equipment.
Must have and maintain a valid and unrestricted driver’s license in order to run errands.
Must maintain regular and predictable attendance during regularly scheduled work hours.
Must maintain strict confidentiality at all times.
Must be flexible and be able to work in any department at any time.
Requires the ability to concentrate and consistently produce accurate work
Must maintain a courteous attitude toward the public and employees in person and on the phone.
Must be able to acceptably pass a background check prior to and periodically throughout employment.
Must be available to work Monday-Friday from 8:00 a.m. to 5:00 p.m. to accommodate Tribal Administration business hours.
Ability to read and comprehend instructions, short correspondence and memos.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from employees working with the department, Tribal members, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.

Responsibilities

Provides excellent customer service by promptly greeting visitors and directing them to the appropriate person within the department.
Promptly and professionally answers phones using proper phone etiquette and directs calls to appropriate staff.
Timely receives and sorts the mail.
Performs all clerical duties as required by departmental staff, such as typing and drafting correspondence.
Takes care to accurately and timely perform filing duties for the department both alphabetically and numerically.
Operates standard office machinery such as phones, computers, copiers, fax machines, calculators, etc. May be asked to maintain the paper supply in the copier, change toner and place calls for service if needed.
Prepares a variety of letters/correspondence, reports, memoranda, forms and other related information as needed.
May work with a variety of highly confidential information and, as a result, handles the information professionally and maintains confidentiality at all times.
Coordinates scheduling of meetings and makes courtesy calls to all parties prior to the meeting. May be required to take meeting minutes and type them up after the meeting.
Distributes outgoing mail from the department.
Must be able to run errands – i.e. make copies, pick up and deliver mail in the Tribal Administration Building.
Performs other duties as assigned.