Office Assistant/Admin

MERCADO INVESTOR LLC•New York, NY

26d

About The Position

Mercado Little Spain is seeking a highly organized and detail-oriented Office Assistant to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment.

Requirements

1–2 years administrative, accounting, or office experience preferred (hospitality experience desired).
Strong organizational and communication skills with attention to detail.
Ability to handle multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred.

Responsibilities

Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies.
Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records.
Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies.
Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions.
Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes.
Administrative Support: Provide general office assistance, support onboarding of new vendors, and assist management with projects as needed.