Office Admin

The St. James • Springfield, VA

1d

About The Position

The Office Admin serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check-in/check-out, accurate record-keeping, and clear communication between families, counselors, and leadership. Office Admins help maintain organization, professionalism, and a welcoming front-of-house experience for all campers and parents.

Requirements

• Strong customer service and communication skills
• Highly organized with the ability to manage multiple tasks at once
• Prior experience in administration, camp operations, recreation, or youth programs preferred
• Comfortable using basic computer systems, spreadsheets, and scheduling tools
• Calm, professional demeanor in a fast-paced environment

Responsibilities

• Manage daily check-in and check-out procedures
• Track attendance, rosters, group assignments, and camper movement throughout the day
• Serve as the primary point of contact for parent questions, updates, and concerns
• Assist with medical, incident, and safety documentation
• Communicate essential information to counselors and camp leads
• Maintain organized records, schedules, forms, and supply inventories
• Support the coordination of special events, weekly showcases, and field usage
• Promote a friendly, customer-service–driven atmosphere at all times
• Assist the leadership team with administrative tasks as needed

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed