Office Admin

Vista Global•Bay City, WI

About The Position

Overview Vista Aircraft Maintenance is seeking to hire a dynamic and highly organized Office Admin to join our team in Wisconsin. The Office Admin supports the daily operations of the Repair Station with a strong focus on HR-related tasks. Reporting to the Accountable Manager, this role manages administrative processes, maintains employee records, prepares reports, and supports communication across teams. This position plays a key part in keeping the Repair Station running smoothly and requires someone who is proactive, organized, and comfortable in a fast-paced environment where priorities can shift quickly. The Office Admin works closely with facilities, maintenance, talent acquisition, HR, and other departments, and must maintain a positive, professional, and service-oriented approach at all times. Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members’ fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe.

Requirements

High school diploma or equivalent required.
At least 3 years of administrative support experience in a corporate or professional environment.
Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint.
Ability to treat sensitive or confidential information with appropriate discretion.
Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments

Nice To Haves

Experienced working in ADP Workforce Now, or comparable HRIS Software is preferred.

Responsibilities

Serve as a gate keeper and main point of contact for visitors and callers, managing badges, access, and inquiries with professionalism.
Support calendar coordination by anticipating scheduling conflicts, maintaining meeting discipline, and assisting leaders with administrative needs.
Assist with onboarding and offboarding processes, including preparing paperwork, maintaining records, and coordinating mailings.
Contribute to a strong workplace culture by helping plan wellness activities, team-building sessions, workshops, and company events.
Maintain operational efficiency through accurate data updates, mail organization, supply management, and upkeep of shared office spaces.
Partner with the HR Business Partner to support compliance with employment laws, internal policies, and best practices.