WDVA Office Assistant 3, Full-Time Permanent, Washington Veterans Home

State of Washington•Kitsap County - Port Orchard, WA

6d•Onsite

About The Position

We are very excited to announce an opening for the position of a Full-Time Office Assistant 3, for our Nursing and Administration team here at the beautiful Washington Veterans Home in scenic Port Orchard, Wa! In this position you will be a member of the Nursing and Administration team and coordinate and perform varied complex support services. The OA3 exemplifies the mission, goals, and performance standards of the WDVA to build strong positive communications to enhance the success of the administration while following all regulatory requirements. Please Note: The hours of work are Monday- Friday from 8:00 AM to 4:30 PM. This position is not eligible for telework. This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules. Here at the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families. If you are passionate about honoring others, and making a difference, please bring your experience, passion, and apply today!

Requirements

High School graduation and or GED equivalent.
Two (2) years of professional clerical or professional experience that can be substituted by time for clerical experience.
Proficient in Microsoft Office including Outlook, Word, Excell, Access, and Teams
Strong organizational skills with attention to detail.
Strong interpersonal and communication skills both written and verbally with excellent phone etiquette.
Ability to accept responsibility for quality and timeliness of work.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks.
Must be able to lift up to 60 lbs. and be capable of reaching a minimum of 36" using proper technique to stock shelves and access supplies.
Employee must also be able to push or pull with sufficient strength and walk, sit, and bend in an unrestricted manner during the entire workday.
Must maintain regular and reliable attendance and be willing to work as needed.
Must successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.
Must become familiar and comply with all DVA policies and procedures and Collective Bargaining Agreements as applicable.
Must sign the confidentiality statement for all employees.
Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.

Nice To Haves

Previous experience in a long-term nursing care setting.
Experience with electronic medical records (EMR)
Experience with Applicant Tracking Systems.
Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.

Responsibilities

Assists the Director of Nursing Services and the in hiring and recruitment efforts.
Reviews applications referred through "NEOGOV" and tracks their progress.
Schedules interviews, participates in interview panels and checks references of candidates.
Verifies licensure through Department of Health.
Partners with the Nursing Scheduler to determine the new hire’s schedule.
Maintains contact with candidates as the main point of contact and aids through the pre-onboarding process.
Collaborates with Human Resources and Nursing Scheduler to determine wages, benefit eligibility and schedule selection.
Prepares and submits complete and organized appointment paperwork to HR for review including: Application, Authorization to release, Signed offer acceptance, RN affidavit, License, Signed Hiring Action with Salary Exemption, References, Hiring Panelist forms, Nursing Schedule, Position Description, Expectations, and all other requirements.
Tracks and records both internal and external appointments in NEOGOV applicant tracking system.
Provides general clerical support to the Director of Nursing Services and Business Office Manager.
Maintains records and creates various types of documentation/correspondence using Microsoft Office Suite.
Maintains nursing staff licensure database.
Sends nursing license reminders to nursing staff prior to expiration dates, tracks licensing and follows up with stakeholders as needed.
Coordinates meetings, maintains calendars, schedules meetings and records meeting minutes.
Conducts facility tours
Answers phones and greets visitors to Administration Office.
Accurately transfers call to the appropriate person or department.