Office and Policy Coordinator - Office of General Counsel

Colorado State University•Pueblo, CO

1d•$65,000 - $75,000

About The Position

The Office and Policy Coordinator will report to the Deputy General Counsel. The Coordinator will work to ensure the University's administrative policies and procedures are effectively established, communicated, maintained, reviewed, and align with the University's strategic goals, values, and legal responsibilities. Functions independently and provides organization and oversight of legal projects and policy development. Initiates and develops processes for efficient management of the office, contract management and policy coordination and provides administrative support to the Deputy General Counsel. Works in a fast pace environment with highly confidential matters and demanding multitasking. Uses independent judgment to manage office work flow and ensure compliance. Communicates with campus administration, faculty, staff and constituents along with CSU System personnel.

Requirements

Bachelor's degree.
Three years of related professional experience.
Effective oral and written communication skills.
Experience as an executive assistant in a corporate or non-profit governing board or legal environment.
Excellent computer skills, specifically with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Office 365/SharePoint.
Must be legally authorized to work in the U.S. by the proposed start date.
Pre-employment Criminal Background Check.

Nice To Haves

Advanced degree
Previous experience working in legal setting.
Previous experience working in higher education .
Demonstrated experience in developing, delivering, and evaluating policies and procedures.
Demonstrated experience in providing related educational and training programs.
Strong leadership skills and the ability to collaborate with other offices and individuals in policy development.
Ability to establish and maintain positive relationships with administrators, faculty, staff, and students in an academic setting.
Excellent customer service, interpersonal and relationship building skills.
Demonstrated flexibility.

Responsibilities

Develop and enhance tools and processes used in policy initiation, development, review, and maintenance (website, policy library, templates, reports, etc.).
Assist with the policy development process throughout the University to achieve consistency, avoid duplication or conflicts among policies.
Establish an ongoing process for continuous improvement of policy practices.
Educate the campus community on policy process and interpret policy process as needed.
Collaborate with policy owners and other stakeholders in assessing policy needs.
Assist policy owners in drafting, revising and editing policies or procedures in conformance with University policy standards.
Benchmark with peer institutions and research policy implications and options.
Serve as a resource/or project manager for various committee or workgroups established in connection with policy development.
Manage the process for reviewing University administrative policies on a recurring cycle, to ensure that the policies remain accurate, current, effective, and aligned with the University’s and System’s broader objectives and obligations.
Facilitate meetings where policy plans, policies and other related documents are reviewed for clarity and consistency and Provide support at the meetings and work with the policy owners to incorporate changes specified by the Cabinet prior to moving the policies to the next step.
Present policies for development, review and approval to the President’s Cabinet.
Develop and disseminate timely and relevant information regarding new and amended policies to the community.
Maintain the policy web pages and online policy library.
Partner with policy owners to identify and implement various communication strategies for policy education and compliance.
Conduct policy orientation/training sessions as requested.
Develops projects essential to operations and organizational development.
Manages contract review operations and workflow.
Collaborates with the Procurement Office to ensure effective contract review from their office.
Manages the process for responding to open records requests and communicates with campus constituents for the responses.
Creates documents by researching, composing, formatting, and proofing.
Manages office inventory by monitoring and purchasing according to established procedures.
Manages scheduling of meetings, appointments and travel, and processes expense reimbursements.
Specifies and tracks critical office deadlines.
Acts as a liaison with other internal work units.
Provides initial review of incoming work flow and advises Deputy General Counsel of matters of priority.
Other Duties as assigned.