Office and Communications Coordinator

University of St. Thomas•Houston, TX

11d•Onsite

About The Position

The Communications and Office Coordinator is a vital member of the Nesti Center for Faith & Culture team, serving as both an administrative and communications hub for the office. This individual will oversee internal communications, marketing support, office operations, and assist in other areas of Center operations as directed. They will report to the Director of the Center for Faith & Culture, while collaborating closely with faculty, staff, students, and other UST departments. This is a full-time, non-exempt position based on the UST campus.

Requirements

Bachelor's degree required
2+ years of experience in a role with marketing, office coordination, or higher education administration.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational abilities and attention to detail.
Ability to manage multiple projects and deadlines in a dynamic office setting.
Comfortable with occasional evening or weekend event support.

Nice To Haves

Experience in/knowledge of theology, communications, or a related field preferred.
Practicing Catholic in good standing (preferred).
Adobe Creative Suite (Photoshop, Illustrator, InDesign, Acrobat)
Canva
CapCut or video editing software
Mailchimp
Microsoft Office (Excel, Word, PowerPoint)
PeopleSoft (finance & student systems)
Amazon Business Prime
Docusign
Outlook

Responsibilities

Marketing & Communications
Design flyers, programs, and printed materials using tools like Adobe Photoshop, Illustrator, InDesign, or Canva.
Create and distribute monthly e-newsletters using Mailchimp.
Manage NCFC social media channels (Instagram, X/Twitter, Facebook); coordinate with University Marketing for LinkedIn and broader promotion.
Maintain and update the NCFC website with current events and program information.
Take photos at events and post on social media/newsletter (DSLR camera or smartphone).
Support content creation for student recruitment and promotional materials (brochures, FAQ sheets, social graphics, etc.).
Work with UST Marketing to advertise events and academic programs to the Houston Catholic community.
Student Support & Program Coordination
Serve as a point of contact for prospective students; respond to inquiries, send follow-up emails, and provide program information.
Assist students with registration, scholarship processing, and course enrollment.
Maintain student and donor databases (Excel).
Support communication with the Office of Scholarships and other university offices as needed.
Event Logistics
Assist as directed with execution of NCFC events, including on-campus seminars and the annual Faithful Citizenship Dinner.
Manage print and digital marketing for events; collaborate with Student Activities to post on campus.
Create PowerPoints, manage RSVPs, take down minutes, and coordinate logistics for Advisory Board meetings.
Provide on-site event support and ensure smooth operations.
Administrative Support & Office Management
Support the Director for the Center for Faith & Culture
Serve as the primary office contact for phone and email communications.
Manage ordering of office, event, and hospitality supplies (Amazon, Instacart, etc.) while maintaining inventory.
Coordinate reimbursement submissions, check requests, credit card reconciliation, and invoice processing with Accounts Payable.
Submit IT tickets, facilities work orders, and general maintenance requests as needed.
Maintain digital file organization on the University network system.
Track and use appropriate tax-exempt forms for purchases.
Record meeting minutes, book rooms, and arrange food for internal meetings or board gatherings.