Office and Administration Coordinator

Puris•Dawson, MN

10h•Onsite

About The Position

The Office and Administration Coordinator is a critical operational partner supporting office administration, onboarding, training coordination, and team member experience. This role operates with accuracy, independence, and at PURIS pace—owning both day-to-day execution and behind-the-scenes work, including supporting operations with documentation and maintaining confidentiality and radical hospitality in all interactions. As a trusted partner across the PURIS team, this role serves as an extension of both People Operations and Operations, anticipating needs and ensuring onboarding, office operations, and community engagement initiatives are seamlessly executed from planning through completion.

Requirements

Highschool Diploma
Three or more years in Administration or Customer Service Representative Role
Demonstrates a strong commitment to safety and maintaining a safe work environment
Executes tasks accurately and independently, with a high level of ownership and follow-through
Proactive, reliable, and self-motivated with the ability to anticipate needs and take initiative
Strong verbal and written communication skills; able to collaborate effectively across cross-functional and technical teams
Highly organized with strong attention to detail; able to capture, track, and communicate work progress and escalate challenges appropriately
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook/Teams) and able to navigate systems independently
Proven ability to manage multiple priorities and deadlines while maintaining quality and accuracy
Strong problem-solving skills with the ability to work independently with minimal direction
Demonstrates professionalism in presence, communication, and execution of work
Maintains strict confidentiality and exercises sound judgment when handling sensitive information

Nice To Haves

Experience coordinating projects, events, or onboarding processes is preferred
Experience with Microsoft Copilot, AI tools, or workflow automation is preferred
Willingness to learn and use new technology to improve efficiency and organization is encouraged

Responsibilities

Own front office operations, ensuring a professional, guest-ready environment aligned with PURIS core values
Serve as the first point of contact for visitors, guests, and incoming communication (phone, email, in-person)
Coordinate meetings, events, interviews, and site visits with strong attention to detail and preparation
Prepare and maintain conference rooms, common areas, and materials to ensure readiness for leadership, candidates, and guests
Manage office inventory and proactively order supplies to maintain uninterrupted operations
Oversee vendor coordination and communication (W9s, invoices, scheduling, maintenance, and follow-up)
Coordinate building and facility needs through work orders (cleaning, maintenance, inspections)
Manage deliveries, mail distribution, and outbound shipments as needed
Maintain digital signage, visitor communications, and event-related materials
Coordinate logistics for large group visits and events, including schedules, materials, and space readiness
Support operational tasks such as documentation completion, administrative processing, and special projects
Execute errands and ad hoc support tasks that ensure smooth day-to-day operations
Coordinate onboarding logistics, including scheduling, communication, documentation, and Day One readiness
Partner with People Operations and Training teams to ensure onboarding and employee experience processes are executed effectively
Support employee engagement initiatives, internal communications, and People Ops projects
Handle confidential employee and business information with professionalism and discretion

Benefits

Medical insurance plans starting as low as $31 per paycheck
Dental and vision coverage
Free digital health care for all employees
Life and Short-Term Disability insurance covered for you at 100%
Flexible health and dependent care spending accounts
401(k) plan with a company contribution of 3.5% when you contribute up to 6% toward your retirement plan
80 hours of PTO accrued annually
8 paid holidays
On-demand pay
Telehealth services