Office Aide

Scott County School District•Georgetown, KY

23h

About The Position

Under general supervision, to perform clerical functions pertaining to a pupil enrollment and attendance record management system; to perform a variety of clerically related tasks regarding pupil enrollment and attendance reports; and to do other related work as required. Reasonable accommodation may be made to enable an otherwise qualified person with a disability to perform the essential functions of the job. Essential job functions are the fundamental duties of a position: the things a person holding the job must be able to do.

Requirements

Knowledge of: Modern office practices, methods, and procedures;
Appropriate English usage, spelling, grammar, punctuation, and arithmetical concepts;
Standard office machines and equipment, including computer terminals and micro-computers;
GENERAL AIDE Operational procedures and policies, rules, regulations, and legal provisions pertaining student enrollment and attendance matters.
Ability to: Perform clerical work requiring speed and accuracy;
Prepare clear and concise reports;
Understand and clearly communicate legal mandates, policies, and regulations pertaining to attendance related matters;
Type or keyboard at a net corrected speed of 45 words per minute;
Understand and carry out oral and written directions;
Establish and maintain cooperative working relationships.
Experience: Two years of responsible clerical experience preferably involving public contact.
Education: Equivalent to the completion of the twelfth grade.

Responsibilities

Perform clerical activities and functions related to student enrollment and attendance requiring a familiarity with legal mandates, policies, and regulations.
Collect, compile, compute, verify pupil daily attendance reports.
Prepare daily and monthly summary reports regarding student attendance and enrollment data.
Post pupil absences and clear absences by reviewing parental notes and through telephone contacts.
Assist in the preparation and distribution of correspondence regarding excessive pupil absences.
Perform a variety of enrollment and attendance record management, storage and retrieval functions.
May assist in the preparation of documents and records for archive storage.
May prepare enrollment and attendance related reports which contain sensitive and confidential information.
Operate a computer terminal in inputting pupil enrollment and absence data and extract output reports as required.
Respond to questions regarding student enrollment and attendance, that may require research and data abstraction.
Receive and initiate a variety of telephone and personal contacts with District personnel and parents regarding enrollment and attendance related matters.
Comply with applicable state and federal law as well as local policies and procedures.
Others duties as assigned.