ADMINISTRATION - OFFICE ADMINISTRATOR

Ensign Energy Services Inc.•Calgary, AB

4d•Onsite

About The Position

This position is a multifaceted role responsible for daily office coordination and for providing administrative support to the Human Resources and HRIS teams. As the first point of contact for employees, visitors, and vendors, the Office Administrator helps create a professional and welcoming office environment while supporting HR corporate operations. Success in this role requires strong organizational skills, a customer-focused approach, attention to detail, and a solid foundation office administrative processes.

Requirements

1-3 years of experience in a administrative or HR support role
Intermediate Microsoft Office (Excel, Word, Outlook)
Strong customer service and people skills
Strong discretion and confidentiality
Strong organization and multitasking
Attention to detail and accuracy
Proactive problem-solving approach
Ability to work across functions (HR, IT, Facilities)

Nice To Haves

Diploma or degree in Human Resources, Business Administration, or related field preferred
Experience in reception and office coordination within a corporate environment an asset
Exposure to HR systems (e.g., Dayforce or similar HRIS platforms) an asset

Responsibilities

Serve as the main reception contact for visitors, employees, and vendors
Manage calls, inquiries, and corporate correspondence
Maintain professional, organized reception and common areas
Support courier, mail, and office access services
Oversee office operations, supplies, and vendors
Manage office service contracts (e.g., cleaning, maintenance)
Support onboarding logistics, including workspace, badges, and equipment
Provide administrative support to HR/HRIS team members across Corporate functions.
Maintain employee records, files, and documentation (electronic and physical)
Assist with benefits administration, enrollments/terminations.
Assist in maintaining data within the HRIS system for Benefits
Understands fully Ensign’s ethics policy and its application in all business dealings including contractual agreements and contract negotiations
Understands and agrees to follow all of Ensign’s Policy and Directives and procedures as set forth in the Ensign Company Policy and Basic Directives Handbook for Employees
Conforms to a drug-free workplace, not be under the influence of mind-altering prescription or non-prescription drugs, including alcohol and other drugs of abuse.
Understands fully the Ensign Health and Safety policy and self-responsibility for own health and safety at work; Demonstrates responsibility to avoid adversely affecting the health and safety of others through any act or omission
Uses the correct protective clothing and equipment as provided by Ensign and guards against misuse or damage to such equipment
Reports any hazardous situations arising in the workplace that cannot be self-corrected, or injury incurred during the course of work, no matter how minor
Avoids injury resulting from manual handling tasks, by use of risk assessment, correct mechanical handling equipment and correct manual handling techniques