Office Administrator

Trumark Companies•San Ramon, CA

2d•Onsite

About The Position

This people-facing role oversees operations across the organization’s office. Trumark’s NorCal Office Administrator sets the tone for the company both internally and externally. The person that will thrive in this role must enjoy interacting with the team. The role involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with HR and new-hire onboarding tasks.

Requirements

Excellent verbal and written communication skills
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to multi-task and function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
Shows initiative, resourcefulness, and professionalism.
Must be able to lift up to 20 pounds at times.
Must be comfortable walking to retrieve mail (steps and elevators)

Nice To Haves

Bachelor or Associate degree (A.A.) from two-year College or technical school; or one to three years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Maintaining overall tidiness and organization of the office
Welcoming visitors and providing them with general support
Compose professional Division-wide emails announcing new hires, promotions, and other Division announcements.
Answering phones and directing them to the appropriate party
Sorting and dispersing of mail.
Creating FedEx labels for overnight shipments
Coordinating office events and facilitate catering
Setting up meetings in conference room via Zoom
Managing inventory of all office supplies and completing orders for necessary items
Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
Work closely with IT in tracking of service requests and follow up on status until completion
Working with property management company of building for any maintenance requests/parking
Manage copier leases and correspond with account manager for printing supplies and maintenance
Coordinate catering/food orders for frame walks out at jobsites
Work with storage company on pick up or drop off of file/boxes
Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
Provide support for all departments when needed
Support Operations, Sales and Marketing, and other departments as needed for data entry and electronic file storage, and special projects.